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Policy Planning

2 months ago

Toronto, Canada City of Toronto Full time

**Job ID**: 43775

**Job Category**:Policy, Planning & Research

**Division & Section**:Solid Waste Management Services - Transfer Stations & Landfill AND Infrastructure and Resource Management

**Work Location**:35 Vanley Crescent

**Job Type & Duration**:Full-time, Permanent

**Salary**:$112,000.00-$144,200.00, TM1691, Wage grade 7.5

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: Non-Union

Qualified List will be established to fill permanent positions.

**Number of Positions Open**: 2

**Posting Period**: 01-Mar-2024 to 15-Mar-2024

To provide strategic advice and support to the Director on a range of sectional, divisional, and corporate projects, initiatives and issues. This will include managing assigned staff and supporting the units within the section, coordination and oversight of the section's strategic initiatives, business plans, projects, work plans and working in collaboration with other sectional/divisional staff, and/or other City divisions, external stakeholders/organization and at times, other levels of government.

Major Responsibilities:

- Manages the day-to-day operation of all assigned staff, including the scheduling, assigning and reviewing of work.
- Oversees, motivates and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
- Become the Section's Change Management expert to assist units with evaluations, process, sustainment, communications, Best Practices, and other related continuous improvement initiatives
- Ensures that project scope, budget, expenditures, resources and schedule are controlled and reviews, tracks and evaluates consultants and/or contractors to manage progress and performance related to the delivery of assigned projects.
- Directly develops and manages projects assigned by the Director related to section, division, and/or corporate strategies and issues.
- Provides oversight and coordination of the section's Strategic Initiatives portfolio, including discrete progress tracking and reporting, and assists the section's management team as required to ensure the successful and timely delivery of related strategic projects.
- Provides oversight of section/unit work plans, including triaging and coordinating time sensitive items, and monitoring progress on key initiatives to ensure critical timelines are met
- Provides support on special projects requiring multi-unit, cross-section and/or multi-divisional coordination.
- Drafts/develops/reviews reports, briefing notes, presentations and other materials for the Director, senior management team, and/or Committees/Council on section, division, and corporate issues, projects and related matters.
- Develops scope, business/technical requirements, evaluation criteria, etc. for complex procurement documents as required for assigned projects and leads related evaluation and contract negotiation teams.
- Executes and documents contract management activities for contracts associated with assigned projects using the Solid Waste Contract Lifecyle Management Framework
- Participates on various working groups, committees, task forces and community engagements/ consultations as a section and/or divisional representative.
- Manages the review and submission of all section Staff Action/Information reports, including coordinating input into the division's Agenda Forecasting System, and attends strategic meetings on the topics, as required, to ensure the interests of the section and/or division are represented in a coordinated fashion.
- Acts as the section's liaison between the Office of the Mayor, Councillors' offices, the Deputy City Manager's office, and the Director's office.
- Conducts extensive research, effectively gathers relevant information and data, and performs complex quantitative and qualitative analysis in support of informing and/or developing recommendations to the Director and/or senior management team members on a wide range of topics and issues.
- Identifies and monitors emerging issues relevant to the section's areas of accountability and responds to opportunities or unplanned events.
- Ensures that the Director is fully briefed on matters, in a timely, accurate and comprehensive manner.
- Acts as the Director's designate as required at meetings with key internal/external stakeholders, Councillors, and other orders of government.
- Resolves policy and administrative issues on behalf of the Director by liaising directly with senior staff across the organization.
- Manages the development and ongoing maintenance of section/unit profile, roles and responsibilities and business continuity documentation in collaboration with the section's management team
- Provides support with planning, developing and executing recruitment plans and onboarding activities including the development and maintenance of section and/or unit specific documentation/materials as needed.
- Develops