Administrative Assistant- Compensation

3 weeks ago

Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada, requires a **bilingual Administrative Assistant, **in the **Compensation** section for its National Office.

PIPSC/IPFPC is committed to building an inclusive workplace where diversity of thought - and of people - are recognized, valued, and considered essential to achieving our goals and objectives. We are making concerted efforts to foster a workforce that is representative of our diverse membership.

**Why work with us? Here are our benefits**:

- Permanent Full-time (35 hours per week)
- Salary Range: $49,632 to $62,041 (G2)
- Group Benefits (Health, Dental, Life Insurance, Disability Insurance)
- Pension Plan
- Vacation (4 weeks/year) and other generous paid leave

**Language Requirements**:

- Proficiency in both official languages (French and English) **is required.**

**What can I expect to do in this role?**

Under the direction of the Manager (Compensation Services) the Administrative Assistant provides administrative and clerical support to the Compensation Section.

Major responsibilities include:

- Provide administrative assistance to Compensation team members, including e-filing, compiling relevant grievance/inquiry file information, and preparing minutes.
- Compile and maintain for centralized access a database and filing system of various documents submitted by officers related to member inquiries, grievances and labour relations projects.
- Schedule appointments, events, and meetings. Liaise with participants and support with expense/time off claims.
- Respond to enquiries from internal and external clients by adapting template responses and gathering complementary information from online/internal documents. Convey relevant information to members.
- Prepare budgets and/or cost comparisons when required. Arrange and obtain approval of contracts for the purchase of required services.
- Receive, sort, and distribute mail and correspondence to the appropriate individual and indicate priorities.
- Compose, type, format, proofread, arrange for translation, post to the PIPSC website and/or package a variety of documents in various formats.
- As required, arrange travel, accommodation, and logistics for meetings in conformity with Institute travel policies as assigned. Input travel and meeting requirements into the Institute’s database for approval.

**How do I qualify?**
- Completion of secondary school or provincial equivalent.
- Two (2) to three (3) years’ experience in performing administrative duties, or an equivalent combination of education and experience.

**Required Knowledge, Skills and Abilities**:

- Knowledge of the Professional Institute’s organization and structure
- Basic knowledge of labour relations terminology
- Experience in general office practices and procedures
- Data manipulation skills to properly locate data.
- Ability to set work priorities.
- Ability to take and transcribe minutes of meetings.
- Ability to maintain a filing system.
- Ability to compose routine correspondence.
- Ability to proofread and correct errors.
- Computer skills and experience with word processing and communication tools

**How to apply**:
Please submit a **cover letter** and **resume **to competition **23/36,** highlighting why you are a good fit for this position by **4:00 p.m., April 13, 2023.**
- We thank all applicants for their interest. Only those selected for an interview will be contacted._
- We are committed to providing an inclusive, psychologically safe, harassment-free, and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of this process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential._
- COVID-19: Vaccination remains the most effective tool to reduce the risk of COVID-19. The Institute is committed to ensuring the health and safety of our employees in the workplace, and therefore may require proof of vaccination for all of our employees unless a valid accommodation under legislation exists._
- Until further notice, all interviews will be conducted over video calls._

**Job Types**: Full-time, Permanent

**Salary**: $49,632.00-$62,041.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 2 years (required)

**Language**:

- English (required)
- French (required)

Work Location: Hybrid remote in Ottawa, ON

Application deadline: 2023-04-13

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