Project Analyst, Invoicing

3 weeks ago

Sherwood Park, Canada Millennium EMS Solutions Ltd. Full time

**Responsibilities**:

- Performing the administration of project invoicing, including complex billings for submissions to customers of various types of client contracts.
- Validating that invoices are accurate and complete. Review and verify data from all sources to ensure accuracy and compliance with client contracts and MEMS policies and procedures. Ensure all back-up has been gathered to support client billings.
- Contributing to the development of project controls if required based on an understanding of project controls for cost management, project planning, and subcontractor management.
- Providing ongoing project status and analysis information to Project Managers and Project Services upon request, including a budget, schedule and deliverables.
- Identifying opportunities to streamline billing within assigned client portfolios and troubleshoot issues.
- Analyzing project financial data to provide enhanced project reporting and monitor project performance for a portfolio of projects.
- Investigating and resolving unbilled issues to optimize billing possibilities for the billing period.
- Maintaining Aged Work in Progress (WIP) and Accounts Receivable (AR) below target levels, documenting follow up and escalating unresolved issues when required.
- Maintaining project-related records, including PO’s, contracts and change orders.
- Updating day rate units in MEMS ERP weekly based on contract requirements.
- Reviewing and verifying third party invoices related to a project.
- Uploading and entering invoices in external client billing systems (Enfos, Open Invoice, and Cortex).
- Documenting client requirements and invoicing processes and updating at least two times per year.
- Closing-out project accounts upon project completion within MEMS ERP and Client systems, and
- other duties as required.

**What you Bring**:

- 2 - 5 years’ experience in project accounting-type roles, as well as an accounting or business diploma from an accredited institution.
- Experience in the professional services or consulting industry is preferred.
- Previous experience working with Vantagepoint would be considered a strong asset; and
- Computer literacy, including effective working skills of MS Office Suite, is required, MEMS ERP, Siteview and other client systems such as ENFOS and Cortex would be an asset.
- Effective attention to detail and a high degree of accuracy.
- A well-defined sense of diplomacy, including solid negotiation, conflict resolution, and people management skills, and
- Excellent teamwork and team-building skills

**About MEMS**

Millennium EMS Solutions Ltd. (MEMS) is an employee-owned environmental consultancy providing environmental, health and engineering services across western Canada since 1998. We are known for our credibility, integrity, technical competence, and our talented staff. We meet and exceed the needs of our client’s projects because we are prepared technically, professionally, and logístically. We are delivery-oriented and deliver superior, cost-effective services.

**Why Choose MEMS?**

MEMS believes in supporting employees in achieving their career goals while maintaining a healthy work-life balance. In addition to rewarding job opportunities, we offer an attractive employee package, including:

- Competitive salaries
- Comprehensive benefits package including flex benefits for extended health care, dental care, vision, life insurance, short term disability insurance, long term disability insurance, critical illness insurance and accidental death and dismemberment insurance
- Employee share-ownership plan
- Group RRSP matching plans
- Employee wellness programs
- Career development planning
- Flexible hours
- Compensation for subscription and accreditation fees.

**Equal Opportunity Statement**

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