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Administrative Assistant

1 month ago

Calgary, Canada Mount Royal University Full time

**Job Description**:
**About MRU**:
Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University has grown from a vibrant college in the 1930s to become a mid-sized university in 2009. We offer smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 36 majors.

Mount Royal University is situated on an ancient and storied land that is steeped in ceremony and history that, until recently, was occupied exclusively by people indigenous to this place. With gratitude and reciprocity, Mount Royal acknowledges the relationships to the land and all beings, and the songs, stories and teachings of the Siksika Nation, the Piikani Nation, the Kainai Nation, the Îethka Stoney Nakoda Nation (consisting of the Chiniki, Bearspaw and Goodstoney Nations), the people of the Tsuut’ina Nation, and the Métis.

A student-focused undergraduate university built on teaching excellence, we are known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Learn more at mru.ca/AcademicPlan.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply.

**About the Faculty of Health, Community and Education**:
The Faculty of Health, Community and Education (HCE) constantly looks forward to an inspired future where our efforts contribute to healthy communities and ultimately improve the quality of life of those with whom we interact. Our unique collection of programs tailored to health, community and education professions creates a compelling collective. Our partnerships with the community and the post-secondary sector open new and exciting avenues that increase access and opportunity while augmenting the overall student experience. The Faculty of Health, Community and Education comprises four departments: School of Nursing and Midwifery (SoNM), Health and Physical Education, Child Studies and Social Work, and Education, which offer a variety of degree, diploma, and certificate programs.

For more information on the Faculty of Health, Community and Education, please visit our webpage at:
**About the Role**:
The Administrative Assistant will provide comprehensive administrative assistance to the School of Nursing and Midwifery (SoNM), ensuring efficient operations and effective communication within the School.

This position requires initiative, attention to detail and the ability to work collaboratively within a dynamic educational environment.

**Responsibilities**:

- Manage data entry and tracking for clinical placements and pre-practice requirements.
- Coordinate meeting logistics, including venue bookings, audiovisual equipment, hospitality, and distribution of materials.
- Record, transcribe, and disseminate meeting minutes to faculty and staff.
- Maintain an organized filing system for the Bachelor of Nursing Program, including student files and course outlines, in compliance with FOIP regulations.
- Address student inquiries related to the BN Program and assist with clinical orientations and scheduling in D2L.
- Update admission packages and manage office supplies and logistics for events, workshops, and seminars.
- Assist in updating the BN Handbook and support the Curriculum Committee and BN program meetings.
- Provide calendar management and scheduling support as needed.
- Manage the SoNM website updates and participate in ongoing training.
- Draft and distribute newsletters, announcements, and other communications

**Qualifications**:

- One year Post Secondary Certificate/Program Completion
- Minimum 12-18 months of previous experience in working within an administrative role
- Previous work in a post-secondary institution required
- Ability to work in an office setting with various individuals
- Ability to work independently and with a group
- Excellent oral and written communication skills.
- Strong time management and organizational skills, and the ability to manage diverse activities and deadlines while remaining flexible to changing situations and priorities.
- Ability to handle sensitive information with discretion.
- Ability to work within and learn multiple new computer and web-based programs.

**What We Offer**:
Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.

At Mount Royal Universit