Receptionist
6 months ago
A Private Equity Real Estate Investment Firm focused on;
Mortgage Banking, Real Estate Equity & Special Situation Investments
Celebrated 30 years in 2018
**Title**:Receptionist / Office Assistant** Location**: Toronto, ON
**Reports to**:Human Resources Coordinator / **Job Type**: Permanent, full-time
Office Manager
**Who we are**
An entrepreneurial organization with a long track record and a bright talent pool, the Firm Capital
Organization is a real estate private equity firm focused on the areas of mortgage banking, real
estate investments and special situation investments. Please visit our website at
**Position**
Within the Firm Capital Organization, Firm Capital Property Management Corp. is the property
manager for a portfolio of multi-residential and commercial properties comprised of retail,
industrial, and office across Canada. Firm Capital Property Management Corp. is looking for a
Front Desk Receptionist.
**What you need to succeed**
- Minimum of 1 year of related administrative/reception experience in a busy office setting
is required.
- Minimum high school diploma or equivalent.
- Computer literacy with proficiency in MS Office is required.
- Excellent written and verbal communication skills.
- Strong organization skills and ability to multi-task without compromising accuracy.
- Mature, positive attitude with ability to handle difficult situations in a professional manner.
- Ability to communicate effectively across all levels within and outside organization.
- Ability to work quickly and efficiently on a team or independently.
- Punctual and reliable.
**Your new role**
- Provide administrative support to entire office, including: scheduling and setting up of
meetings, processing incoming and outgoing mail and courier pickups and deliveries,
assisting with correspondence, making copies, scanning documents, maintaining office
supplies, and troubleshooting with printers and copiers. Distribute mail in-office when
needed.
- Answer phones, including: screening calls, handling routine items, and taking/relaying
messages.
- Greet and direct visitors, as well as respond to in-person inquiries from clients and other
parties. As the first point of contact, present a positive and professional image of the
organization to all visitors.
- Maintain office security by following safety procedures and controlling access via the
reception desk.
- Maintain an organized and presentable reception area.
- Manage the reception kitchenette and prepare coffee & tea when required.
- Maintain office and emergency phone lists.
- Adhere to company and industry standards and policies, and seek assistance and advice
- from management when needed.- Perform other duties as assigned.
**What we offer you**
- Opportunity to advance your career as the company grows
- In-house Chef with weekly staff lunches
- Full kitchen with complimentary drinks and food
- Creative Social Committee that organizes team building events and weekly socials
- Free on-site parking as well as transit accessible
**How to apply**
will be contacted.
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