Executive Assistant

2 months ago

Vancouver, Canada OceanaGold Full time

Full-time

**Company Description**:
OceanaGold is a multinational gold producer committed to the highest standards of technical, environmental and social performance. We are committed to excellence in our industry by delivering sustainable environmental and social outcomes for our communities, and strong returns for our shareholders. Our global exploration, development, and operating experience has created a strong pipeline of organic growth opportunities and a portfolio of established operating assets including the Haile Gold Mine in the United States of America, Didipio Mine in the Philippines, and the Macraes and Waihi operations in New Zealand.

OceanaGold is seeking a motivated Vancouver-based Executive Assistant to support the Chief Financial Officer and Chief People & Technology Officer including diary management, meeting preparation, invoice processing, expense claim management and general executive and administrative support. In addition, this position will also this position also provides administrative support to members of the IT, Finance and Corporate Development (Investor Relations, Marketing & Communications) teams; and provides back-up administrative assistance when required.

**Key tasks and responsibilities**:

- Provide comprehensive administrative support to the Chief Financial Officer and
- Chief People & Technology Officer including managing calendars, scheduling meetings, managing expenditure, and supporting travel requirements.
- Coordinate Board and Board Committee meetings, including meeting scheduling, administering Diligent Board books, uploading meeting materials, preparing itineraries, arranging logistics etc.
- Provide Board meeting related administrative support to the Board of Directors, including expense management, travel co-ordination (through external travel agent).
- Provide administrative support to the direct reports of the General Counsel & Company Secretary.
- Assist with and co-ordinate annual reporting.
- Assist with simple document preparation including populating relevant documentation for e-signature
- Manage corporate filings with regulators (TSX and securities regulators).
- Presentation development / formatting.
- Maintain image library and provide images on request for both internal and external material.
- Assist with financial and budget management, including expense tracking and invoice processing.
- Relieve in other administrative positions at Corporate Office during periods of leave as required.
- Perform other reasonable duties as required.

**Qualifications**:

- Previous experience working in an administrative and/or executive type role.
- Experience with diary and travel management.
- Experience with telephone systems, conference calling facilities and internal telephone transfers
- Strong attention to detail and a high level of accuracy in all tasks.
- Maintain high standards of discretion and integrity and show the ability to handle difficult situations with tact and sensitivity.
- Excellent verbal and written communication skills.
- Very strong team orientation with a willingness to assist others.
- Advance skills in Microsoft Office (including Outlook, Teams, Word, Excel and PowerPoint).
- Previous experience working in an administrative and/or executive type role.
- Experience with Diligent Board books preferred.

**Additional Information**:

- Small professional in-house team
- TSX-listed company with global mining operations spanning Asia Pacific and North America
- Exceptional working environment where people are valued and respected - Vancouver

**OGC VALUES**: CARE | RESPECT | INTEGRITY | PERFORMANCE | TEAMWORK

OceanaGold is committed to providing equal employment opportunities.

**Applications close 10 June, 2023. Shortlisting will commence immediately. Applicants must be eligible to work in Canada.**

**NO APPLICATIONS FROM EMPLOYMENT AGENCIES WILL BE ACCEPTED**

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