Property Administrator

6 months ago


Ottawa, Canada Patry Group of Companies Full time

Are you a dynamic individual looking for a challenging role that offers variety, growth and the opportunity to work in a fast-paced environment? If so, then we want you to join our team as a Property Administrator for Patry Group of Companies

As a Property Administrator, you will play a key role in the day-to-day operations of our properties. You will be responsible for providing property management office administration and maintenance support, as well as exceptional customer service to our tenants.

**Responsibilities**:

- Rent Collection and Arrears Management - You will be responsible for managing rent collection and arrears, including rent geared to income calculations, preparing and mailing rent notices, entry of rental and other payments into Yardi, serving all legal notices in relation to non-payment of rent, and other related issues under the RTA and HSA.
- Work Order Processing and Maintenance Management - You will be responsible for distributing work orders to superintendents, receiving and updating work orders on a daily basis, scheduling and following up on contractor work (plaster, painting, flooring, etc.), and ensuring all maintenance requests are addressed in a timely and efficient manner.
- Vacancy Management - You will be responsible for processing Notices to Vacate, Acknowledgement to tenants, scheduling inspections, creating work orders for unit preparation by superintendents and contractors, and processing former tenant files.
- Yardi Database Management - You will be responsible for maintaining tenant and property records in the Yardi Voyager Database, ensuring that all information is accurate and up-to-date.
- Annual Rent Review process - You will be responsible for sending, receiving, and processing all yearly rent reviews, ensuring that all rents are reviewed in a timely and accurate manner.
- Lease Administration - You will be responsible for preparing leases and conducting lease interviews, completing all documentation including tenant set up to new unit, and ensuring that all leases are in compliance with company and legal requirements.
- Customer Service and Tenant Liaison - You will be responsible for providing exceptional service and responding to tenant enquiries on a timely basis, ensuring that all tenants are satisfied with their living experience.
- Utilizing Company and client computer software - You will be responsible for using a variety of software programs, including Yardi, HMS, Easytrac, and Axiom, to manage property information and provide various reports.
- Providing various daily, weekly, and monthly Management reporting - You will be responsible for generating reports as needed by management.
- Other assignments within the scope, spirit, and purpose of the job as reasonably requested from time to time by management.

**Qualifications**:

- Post-secondary education in business administration or related field is preferred.
- 1-3 years of property management experience is preferred.
- Strong communication, organizational, and problem-solving skills.
- Proficient in Microsoft Office, including Excel, Word, and Outlook.
- Experience with Yardi Voyager or other property management software is an asset. - Ability to work independently and as part of a team.
- Strong attention to detail and accuracy.
- Ability to prioritize tasks and manage time effectively.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What is your desired salary or wage for this position?

**Experience**:

- property management: 2 years (preferred)

Work Location: In person



  • Ottawa, Canada Sleepwell Property Management Full time

    **Company Overview**: Sleepwell Property Management is a leading property management firm overseeing a diverse portfolio of residential, commercial, and mixed-use properties. We are committed to providing exceptional service to our tenants and maintaining our properties to the highest standards. We are seeking an experienced Senior Property Administrator to...

  • Property Administrator

    5 months ago


    Ottawa, Canada iCondo Property Management Full time

    **AN EXCITING OPPORTUNITY TO JOIN OUR TEAM**: Are you interested in a career that makes a meaningful difference in the lives of others? One where you become a valued and respected member of the iCondo team, who is listened to, and empowered to live up to your potential? Do you like to problem solve and enjoy working in a fast paced environment? Are you...

  • Property Administrator

    6 months ago


    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...


  • Ottawa, Canada Nadlan-Harris Property Management Inc Full time

    We are a rapidly growing property management company. We are looking for an individual to join our team ASAP. Note: This is an entry level, full-time position with growth opportunities. **Required Skills**: - Excellent writing and verbal skills - Excellent customer service - Experience writing and editing memos, letters and reports - Strong team work...

  • Property Manager

    6 months ago


    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Property Manager

    7 months ago


    Ottawa, Canada Apollo Property Management Full time

    We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...


  • Ottawa, Canada Palladium Property Management Full time

    **Overview** **Duties** - Reach put to property owners to introduce our organization **Qualifications** - Proven experience in sales - Organizational skills with attention to detail in administrative tasks. - Ability to work independently as well as part of a team. If you are passionate about sales and property management and possess the necessary skills...


  • Ottawa, Canada iCondo Property Management Full time

    iCondo Property Management located in Ottawa, ON, is seeking an Assistant Property Manager to join our expanding team. The Assistant Property Manager will report to senior staff and provide services to a portfolio of properties in Ottawa and surrounding area. This position is entry level with growth opportunities to become licensed Condominium Manager. This...

  • Property Administrator

    7 months ago


    Ottawa, Canada Axe Staffing & Recruiting Full time

    We are currently seeking an experienced Property Administrator, on behalf of our confidential have extensive knowledge and expertise in property management practices, with a focus on administrative tasks. As confidentiality is crucial, the name of the client and specific property details will not be disclosed. **Responsibilities**: **Rent...


  • Ottawa, Canada Robert Half Full time

    We are looking for a Property Administrator to join a well established Property Management company in Ottawa, Ontario. This role involves managing various aspects of property administration within the residential real estate industry. The position entails handling tenant interactions, managing rental units, and coordinating with contractors and...

  • Property Administrator

    5 months ago


    Ottawa, Canada Colonnade Management Inc. Full time

    With a range of full-service real estate offerings including property management, development, investment and asset management, and leasing, Colonnade BridgePort has built a reputation of excellence in the real estate industry. We service a portfolio of state of the art commercial, residential, and mixed use properties in Ottawa, the GTA and Southwestern...

  • Property Administrator

    5 months ago


    Ottawa, Canada Colonnade Management Inc. Full time

    With a range of full-service real estate offerings including property management, development, investment and asset management, and leasing, Colonnade BridgePort has built a reputation of excellence in the real estate industry. We service a portfolio of state of the art commercial, residential, and mixed use properties in Ottawa, the GTA and Southwestern...


  • Ottawa, Ontario, Canada Mmashara Development Corporation Limited Full time

    Mmashara Development Corporation Limited is seeking a skilled Property Administrator to join our team. As a key member of our property management team, you will be responsible for overseeing the day-to-day operations of our properties, ensuring that they are well-maintained and running smoothly.Key Responsibilities:Hire and supervise rental agents and...


  • Ottawa, Ontario, Canada MANOR PARK MANAGEMENT Full time

    At Manor Park Management, we are seeking a skilled Property Administrator to join our team.Job SummaryThe Property Administrator will be responsible for overseeing the day-to-day operations of our properties, ensuring timely and cost-effective delivery of facilities management services.Key ResponsibilitiesHire and supervise rental agents and building...


  • Ottawa, Canada Apollo Property Management Full time

    Salary: We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa's leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a...


  • Ottawa, Canada E and S Property Management Full time

    Overview: **Responsibilities**: - Assist the Property Manager in managing all aspects of assigned properties - Coordinate property maintenance and repairs - Handle tenant inquiries and concerns promptly and professionally - Conduct property showings and lease renewals - Maintain accurate records of property-related transactions - Assist with rent collection...


  • Ottawa, Canada Epic Investment Services Full time

    About the Role: The Property Administrator is responsible for the day-to-day accounts receivable, accounts payable accounting system inputs, timely tenant rental collection, tenant insurance documentation, tenant account reconciliations, bank deposits, general inquiries involving lease administration issues and related administrative functions. Involved...

  • Property Administrator

    6 months ago


    Ottawa, Canada Compass Commercial Realty Full time

    As a member of a professional and growing real estate management company, you will be based in the Ottawa Region and will be responsible for the Property Administrator function on a busy portfolio of commercial properties presently located mainly in Manitoba, Ontario and Quebec. As a Property Administrator your main objective will be to ensure that all of...


  • Ottawa, Ontario, Canada Mmashara Development Corporation Limited Full time

    About the Role:Mmashara Development Corporation Limited is seeking a skilled Property Administrator to join our team. As a Property Administrator, you will be responsible for managing the day-to-day operations of our properties, including hiring and supervising rental agents and building superintendents, negotiating or approving rental or lease of...

  • Property Administrator

    6 months ago


    Ottawa, Canada Hazelview Properties Full time

    **About the Position**: This is an entry level Property Administrator role that reports to Property Manager/Regional Property Manager. The role is primarily responsible for managing daily and periodic administrative functions for the residential building to enable the Property Manager to achieve its business goals and objectives in providing...