Current jobs related to Assistant Property Manager - Ottawa - CROWN PROPERTY MANAGEMENT

  • Property Manager

    5 months ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Property Administrator

    3 weeks ago

    Ottawa, Canada Sleepwell Property Management Full time

    **Company Overview**: Sleepwell Property Management is a leading property management firm overseeing a diverse portfolio of residential, commercial, and mixed-use properties. We are committed to providing exceptional service to our tenants and maintaining our properties to the highest standards. We are seeking an experienced Senior Property Administrator to...

  • Property Manager

    6 months ago

    Ottawa, Canada Apollo Property Management Full time

    We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa’s leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a portfolio of...

  • Administrative Officer

    2 months ago

    Ottawa, Ontario, Canada Interrent Holdings Manager Limited Partnership Full time

    About the RoleWe are seeking an experienced Administrative Officer to join our team at Interrent Holdings Manager Limited Partnership. As an Administrative Officer, you will play a key role in supporting the day-to-day operations of our property management company.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to the management...

  • Property Management Showing Consultant

    4 months ago

    Ottawa, Canada Dore Property Management Full time

    **Who are We?** At DORE Property Management, one thing remains the same we keep growing and are always looking for high energy, positive minded, Team members to keep serving the ever-growing pool of landlords and tenants that allow us the privilege to serve them. **Who are we looking for?** **Primary tasks**: - Scheduling showings between occupants and...

  • Property Administrator

    4 months ago

    Ottawa, Canada iCondo Property Management Full time

    **AN EXCITING OPPORTUNITY TO JOIN OUR TEAM**: Are you interested in a career that makes a meaningful difference in the lives of others? One where you become a valued and respected member of the iCondo team, who is listened to, and empowered to live up to your potential? Do you like to problem solve and enjoy working in a fast paced environment? Are you...

  • Condominium Property Manager

    4 weeks ago

    Ottawa, Ontario, Canada Apollo Property Management Full time

    Seeking a Property Manager to oversee day-to-day operations of a portfolio of condominium properties, ensuring compliance with laws and regulations, and providing excellent customer service. Apollo Property Management, Ottawa's leading Condominium Management provider, is a dynamic and progressive organization that values teamwork, commitment, honesty, and...

  • Administrative Officer

    4 days ago

    Ottawa, Ontario, Canada Interrent Holdings Manager Limited Partnership Full time

    Job Title: Administrative Officer - Property ManagementAbout the Role:We are seeking an experienced Administrative Officer to join our team at Interrent Holdings Manager Limited Partnership. As an Administrative Officer, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work...

  • Condominium Property Manager

    6 months ago

    Ottawa, Canada Apollo Property Management Full time

    Salary: We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa's leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a...

  • Administration Officer

    2 months ago

    Ottawa, Ontario, Canada Interrent Holdings Manager Limited Partnership Full time

    About the RoleWe are seeking an experienced Administration Officer to join our team at Interrent Holdings Manager Limited Partnership. As an Administration Officer, you will play a key role in supporting the day-to-day operations of our property management company.Key ResponsibilitiesAdministrative SupportProvide administrative assistance to the management...

  • Assistant Property Manager

    1 month ago

    Ottawa, Ontario, Canada Hire Living Full time

    Assistant Property ManagerHire Living is seeking a detail-oriented and organized Assistant Property Manager to join our team. As an Assistant Property Manager, you will play a vital role in the everyday operations of our diverse portfolio of properties.Key ResponsibilitiesAssist the Property Manager in daily operations and management of residential...

  • Assistant Property Manager

    5 months ago

    Ottawa, Canada Realstar Management Full time

    We are currently seeking an Assistant Property Manager Team to live and work at one of our properties in Ottawa. This position would require you to live on-site and work four weekdays each week, every second weekend and on-call some evenings. **This position would require you to work with a partner and share a two-bedroom apartment.** **What we offer to...

  • Condominium Property Manager

    5 months ago

    Ottawa, Canada Apollo Property Management Full time

    Salary: We are growing again! Join a dynamic, progressive organization, who greatly values teamwork, rewards commitment, honesty and loyalty! Apollo Property Management, Ottawa's leading Condominium Management provider is looking to add a Property Manager to our Team. The primary function of this position is to oversee the day-to-day operations of a...

  • Property Administrator

    5 months ago

    Ottawa, Canada Sleepwell Property Management Full time

    Sleepwell is one of Ottawa’s fastest-growing property management companies, and we are looking to expand our team of energetic and enthusiastic individuals! We are full-service property management company with proven expertise servicing both residential and commercial real estate clients. With a growing portfolio of carefully chosen properties, Sleepwell...

  • Assistant Property Manager

    7 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Work Description**: In this role the Assistant Property Manager assists the Property Manager, providing various administrative tasks on a timely and accurate basis in accordance with company policies and internal controls. The Assistant Property Manager will work on various portfolios, including, residential, office and retail buildings. The performance of...

  • Condominium Property Administrator

    2 months ago

    Ottawa, Canada Nadlan-Harris Property Management Inc Full time

    We are a rapidly growing property management company. We are looking for an individual to join our team ASAP. Note: This is an entry level, full-time position with growth opportunities. **Required Skills**: - Excellent writing and verbal skills - Excellent customer service - Experience writing and editing memos, letters and reports - Strong team work...

  • Assistant Property Manager

    5 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Work Description**: In this role the Assistant Property Manager assists the Property Manager, providing various administrative tasks on a timely and accurate basis in accordance with company policies and internal controls. The Assistant Property Manager will work on various properties including, retail shopping centres and office buildings. The performance...

  • Assistant Property Manager

    5 months ago

    Ottawa, Canada Taggart Group of companies Full time

    **Work Description**: In this role the Assistant Property Manager assists the Property Manager, providing various administrative tasks on a timely and accurate basis in accordance with company policies and internal controls. The Assistant Property Manager will work on various properties including, retail shopping centres and office buildings. The performance...

  • Assistant Property Manager

    4 weeks ago

    Ottawa, Canada The Minto Group Full time

    **ASSISTANT PROPERTY MANAGER** **Location: Ottawa Ontario.** **Build your future at Minto!** Since 1955, we’ve been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it’s all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing...

  • Assistant Property Manager

    5 months ago

    Ottawa, Canada The Minto Group Full time

    **ASSISTANT PROPERTY MANAGER **Location: Ottawa Ontario. **Build your future at Minto!** Since 1955, we’ve been proudly building better places for people to live, work and play, one home and one relationship at a time. To us, it’s all about special moments — like the thrill of a new apartment, the pride in owning a first home, or a growing investment...

Assistant Property Manager

2 months ago

Ottawa, Canada CROWN PROPERTY MANAGEMENT Full time
Position Summary and Objectives

The Assistant Property Manager reports to the Senior Property Manager to provide reliable, timely, and efficient support for properties in the assigned portfolio, including interfacing with various external service providers and tenants as directed. Additionally, this role facilitates continuous improvement in office systems and procedures to ensure an efficient and productive operating environment.

Responsibilities Deliver Excellent Service to Tenants
  • Establish and maintain professional working relationships with tenants (private and public sector), participating in weekly and monthly meetings.
  • Resolve tenant inquiries that are escalated from subordinates.
  • Implement special activities and programs to add value to the tenant’s experiences at the property including ESG-themed programs such as sustainability, community, health & wellness, and charity initiatives.
  • Establish and maintain relationships with hotel partner groups regarding delivery of contractual services such as utilities, security, cleaning, parking garage services and general building operations.
  • Establish and maintain bilingual communications program for tenants/visitors of the building, including all building signage (print & digital), email and via building app.
  • Administer building app adoption and integration program for tenant service requests (including integration with Federal government, building announcements and events, retail promotions, amenity integration, etc.).
Maintain Quality Building Premises
  • Organize tenant events such as tenant BBQs and negotiate contracts for these events.
  • Independently respond to basic tenant inquiries and escalate complex queries to the appropriate person.
  • Administer contracts (cleaning, security, snow removal, landscaping, etc.) as directed by Senior Property Manager and ensure excellence in service delivery.
  • Assist with tenant onboarding lease administration; ensure that tenant information is complete and approved by CPMI before tenant begins construction of office space; ensure tenant approval of all work and arrange deposit from tenant and appropriate payment terms, with assistance from Accounting and Construction, if CPMI is doing the work and the work requested by the tenant exceeds the tenant allowance provided under the lease.
  • Assist in tenant renewal and departure lease administration; coordinate renewal rental notices, coordinate tenant departure tasks such as collection of keys, access cards, cancellation of parking, return of space as per lease requirements, etc.
  • Onboard and monitor “ConnectbyCrown” (tenant service request system) administration through administration and operations staff and completion of tenant work orders and preventative maintenance programs.
  • Prepare communications to tenants as required.
  • Administer property risk management platform compliance (Risk Wise) and assist in annual building EHS risk management audits (Risk Check).
  • Assist in building fire emergency programming; coordinate fire warden training, fire drills, update onsite documents as per Ottawa Fire Department requirements.
  • Assist in coordination of small tenant projects; coordinate eligible contractors, review/prepare quotes for tenant approval, coordinate work and ensure vendor compliance with building and tenant protocols, ensure accuracy in vendor payments and tenant chargebacks.
  • Administer small base building operating projects (signage, painting, lighting, etc.).
  • Administer Health and Safety committee processes and workplace H&S requirements.
Provide support to other CPMI team members.
  • Assist in the management and recording of additional revenue streams, parking, storage, telecommunications, miscellaneous revenue, events, etc.
  • Provide assistance to the Senior Property Manager or General Manager as requested.
  • Support and/or direct Operations staff as requested by the Operations Manager.
Ensure Accuracy and Reliability of Financial Information for Properties, Working with Accounting
  • Assist with preparation of budgets and monthly and quarterly reports, as applicable to each property.
  • Prepare monthly listings of accrued expenses and capital expenditures.
  • Assist in the collection of tenant receivables, monitor tenant accounts in the Yardi tenant ledger and prepare reconciliations.
  • Ensure that tenant charge back billings are prepared on a timely basis and forwarded to Accounting to enter into the Yardi tenant ledger.
Promote Environmental Sustainability in Building Operations
  • Seek opportunities to reduce energy consumption in the management office and at the portfolio level.
  • Work with waste removal contractors to conduct annual waste audits in line with government policy and to maximize diversion from landfill (i.e., full roll out of organics program).
  • Monitor and track utility accounts, record after hours consumption of utilities and review utility chargebacks to tenants.
  • Assist with sustainability certification submissions (i.e., LEED, BOMA BEST, Fitwel, etc.) and green management practices ensuring alignment with strategic goals for the property and PSPC lease requirements.
  • Manage ESG specific programs; oversee beehive contract including promotions and coordination of educational workshops for tenants, e-waste campaigns, electric vehicle charging stations, etc.
  • Participate in ESG reporting (i.e., GRESB).
Perform other related responsibilities as requested from time to time Qualifications Education
  • Minimum high school diploma.
  • Post-secondary education preferred.
  • CPM or RPA designation preferred or working towards designation.
Professional Experience
  • Minimum 2+ years related property experience with commercial properties.
  • Continuing involvement with professional organizations such as BOMA.
  • French proficiency is an asset.
  • Proficient in Microsoft Office.
  • Possess strong written and verbal communication skills.
  • Understand basic financial management; specifically procedures for expenses/revenues.
Personal Competencies
  • Supports teamwork environment with positive and professional attitude.
  • Open to learning, developing new skills/knowledge.
  • Focuses on results: anticipates problems, identifies solutions, takes action.
  • Understands all aspects of job - impact on business goals.
  • Proactively assesses, responds to workflow deficiency, adheres to CPMI policy.
  • Goes the "extra mile" to understand and respond to tenant/customer needs.
  • Flexibility to changing work conditions including interruptions and multi-tasking ability.
  • Behaves and makes decisions that support CPMI goals/objectives.
  • Conducts business consistent with sustainability.
  • Strong written and verbal communication skills.
  • Ability to work independently and under pressure, deal with deadlines.
  • Demonstrates integrity in decision making, listening, treatment of others.
  • Hold a valid driver's license and vehicle.

CPMI is committed to accommodating employees with disabilities throughout their employment with Crown in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation, please let us know.

#J-18808-Ljbffr