Property Administrator

7 months ago

Ottawa, Canada Axe Staffing & Recruiting Full time

We are currently seeking an experienced Property Administrator, on behalf of our confidential

have extensive knowledge and expertise in property management practices, with a focus on

administrative tasks. As confidentiality is crucial, the name of the client and specific property

details will not be disclosed.

**Responsibilities**:
**Rent Management**:

- Deposit and reconcile rents received from tenants.
- Ensure accurate and timely rent collection and tracking.
- Maintain detailed records of rent payments and tenant accounts.

**Property Onboarding and Offboarding**:

- Assist in the onboarding process for newly acquired properties.
- Coordinate property offboarding procedures for properties being sold.

Tenant Management System:

- Manage the tenant management system utilized by the client.
- Ensure the system is updated with accurate tenant information and records.
- Generate reports and provide necessary information to property managers.

**Lease and Form Preparation**:

- Prepare leases and rental agreements as requested by property managers.
- Generate necessary forms required for tenant services.

**LTB Court Representation**:

- Potentially represent the company in LTB (Landlord and Tenant Board) court, if

required.
- Assist in preparing necessary documentation for legal proceedings.

**Utilities Management**:

- Take charge of managing utilities for the properties.
- Coordinate utility setups, transfers, and chargebacks to tenants.
- Ensure accurate tracking of utility expenses.

**Vacant Unit Advertising**:

- Post and advertise vacant units online through various platforms.
- Coordinate with the marketing team to ensure effective online listings.

**Mortgage Applications**:
**Other Duties**:

- Perform additional administrative duties related to property management, as

required.
- Adapt to various tasks and responsibilities based on the needs of the client.
- Extensive experience in property management, specifically in administrative roles.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Bilingual proficiency (English and French) is highly preferred, as properties are located in

Ontario and Quebec.
- Familiarity with tenant management systems and property management software.
- Ability to handle confidential information with the utmost discretion.
- Proficient in Microsoft Office suite.
- Strong problem-solving and multitasking abilities.
- Note: To maintain confidentiality, the specific client's name and property details will be provided_

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