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HR & Payroll Administrator

1 month ago

Vancouver, Canada FAST + EPP Full time

**Fast + Epp** is an internationally recognized structural engineering firm with a team that prioritizes creativity and simplicity. We work with all materials but are well known for our mass timber and timber-hybrid projects. We strive to advance structural design and propel architectural imagination, on every scale project from single-family homes to large institutional buildings.

We operate in a hybrid office environment with the flexibility for WFH and in-office collaboration.

**Purpose & Values - **We take our core values seriously here at F+E and strive to manifest them in all we do.

**Be Curious -** _do you challenge convention and like to think outside the box?_

**Be Humble** - _do you act with mutual respect in your collaboration and leadership style?_

**Be Honest **_-_**_ do you conduct yourself with integrity and sincerity?_

**Be Exceptional **- _do you deliver results you are proud of and continually striving to do better?_

If you answered “yes” to the above, we want to hear from you

**What we are looking for**:

- We are currently hiring for an HR & Payroll Administrator, this is an ideal role for someone who is detail-oriented and excited about getting involved in a wide variety of Human Resources activities and wanting to grow their experience and knowledge in payroll, benefits, and HR for both Canada and the US.

**What will you be working on**:
**How You fit into the Team**
- The HR & Payroll Administrator reports to the Director of Finance and HR Manager. They work closely with the rest of the finance team and HR team.

**Primary Duties**

Payroll
- Processing and calculating full cycle Canada and US semi-monthly payroll for 90+ salary and hourly employees, including CRA Receiver General remittances
- Set up of new hires and ongoing maintenance of employee information in timekeeping (Unanet) and payroll system (ADP)
- Process ROEs, job letters, as well as handling inquiries relating to the following:

- Secondary contact for employees/managers on questions relating to payroll, group benefits, voluntary RRSP contributions, personnel information changes
- Frequent communication with ADP Workforce Now for payroll inquiries
- Participate in payroll reviews and audits as required
- Assist the Finance Team in the review and approval of timesheets
- Prepares and maintains payroll information through the third-party vendor by collecting, calculating, entering, and reconciling data
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
- Calculate taxable benefits regarding group insurance, reward programs etc.
- Ensure compliance with governmental laws on payroll accounting and taxes and best practices of each including submitting various forms/reports to local governing bodies
- Contributes to month-end and year-end closures as required
- Assists finance team with maintenance of database software

**Benefits**:

- Full cycle administration of group benefits plan including group retirement plans (monitoring eligibility, enrollment, termination, changes, reviewing monthly statements for accuracy, etc.)
- Maintains employee benefits programs as they relate to payroll and validates calculations
- Support the HR team in setting up, maintaining, and reconciling benefit accruals

HR
- Provide administrative support throughout full cycle recruitment (internal and external)
- Responsible for HR administration including employee records, files and documentation management
- Schedule meetings, interviews, reviews, HR events etc
- Maintain employees’ records including files and upkeeping employee profiles on ADP and in Unanet
- Assisting and supporting all onboarding and offboarding
- Participate in different initiatives and special projects related to payroll and/or HR
- Other duties as assigned by the Director of Finance or HR Manager

**Qualifications**
- 2+ years in an accounting role performing full cycle payroll in Canada (US payroll experience is considered an asset but not required)
- 1-2 years of knowledge and experience in pension, benefits and/or human resources is preferred
- A post-secondary education degree or diploma in Business Administration, Accounting, Finance Commerce or Human Resources is preferred
- A CPP (Certified Payroll Practitioner) is preferred
- CPHR (Chartered Professional in Human Resources) designation or equivalent would be considered an asset but is not required
- Strong working knowledge of Microsoft Office (Excel and Word)
- Working knowledge of ADP Workforce Now / ADP considered an asset
- Strong attention to detail
- Strong time management skills
- Strong interpersonal skills
- Quality written and verbal communication skills; able to communicate within the team and with external teams or clients
- Ability to work in an environment driven by multiple deadlines
- Highly motivated with attention to detail

**Why work for Fast + Epp?**
- Work for an industry leader and contribute to exciting and c