HR & Payroll Specialist

**About Fraser Academy**:
Fraser Academy (FA) is an independent school in Kitsilano, Vancouver, BC serving students in Gr. 1-12 with dyslexia and language-based learning differences through day and outreach programs. We serve a gap in the system where approximately 20% of the student population is under-served by mainstream education. The ripple impact of our programming also adds great social value. While our student population has skills and strengths which are in demand in the 21st century, it can also be vulnerable to mental health, substance abuse, higher drop-out rates, and other risks when not supported.
**Position Type**: Permanent, Full-Time
**Reports To**: Chief Financial & Administrative Officer
**Position Summary**:
Reporting to the Chief Financial & Administrative Officer, and also with accountability to the CEO and Head of School, the HR & Payroll Specialist is responsible for the day-to-day operations of Human Resources and Payroll including: employee data management, recruitment, performance management, and payroll & benefits. This position is part of the Business Office and its priority to provide outstanding service to its various stakeholders, while championing ongoing improvement and efficiencies.

**Responsibilities**:
General HR Administration
Oversees, implements and administers a best practice HR program.
Gathers and analyzes HR metrics e.g. recruitment, retention, turnover, time to hire, etc. to support data driven decisions, making and implementing recommendations for the Executive Team.
Coordinates and assists Executive Team, leadership and managers in drafting and maintaining current job descriptions for all staff.
Facilitates the job classification process e.g. management and support positions, exempt and non-exempt employees for overtime purposes.
Ensures and maintains an up to date organization chart.
Advises Executive Team on compensation benchmarks consulting with external professionals or by staying current on relevant benchmarks.
Performs other duties as assigned including attendance at RRSP, Health & Safety and Committee meetings.
Employment Standards, Policies, Handbooks & Documents
Stays current, and has expert knowledge, on legislation and regulations (e.g. Employment Standards, Human Rights Code, and Freedom of Information) affecting the workplace, providing material updates and advice to the Executive Team as well as information and general advice to management and staff while ensuring organizational compliance.
Maintains, and creates as applicable, up to date policies, procedures, practices, staff handbooks; helps staff understand and adhere to such.
Ensures contracts, agreements and other relevant documents are in place to assist with governing terms and conditions of employment, maternity and other leaves, and termination of employment.
Provides employee requested docs. such as letters of employment.
Payroll & Benefits
Processes bi-monthly payroll including RRSP, leaves etc. and administers benefits programs; supports HCSA process.
Administers the online payroll system (ADP) and maintains the employee database with benefit providers.
Responds to employee queries; supports claims processing.
Prepares reporting and filing as required e.g. Giving, RRSP, Benefits, and WCB, WorksafeBC, teacher status for Min. of ED & Childcare.
Time-off, Leave and Sick Time Process Management.
Prepares T4s and Record of Employments as required.
Reviews, verifies and calculates timesheets for employees and TOCs.
Updates compensation etc. for all employees in the database & for payroll.
Prepares various year end audit working papers incl. vacation accruals.
Recruitment, Onboarding & Offboarding
Works with hiring managers on managing the full-cycle recruitment process, including providing sound recruiting advice and ensuring objective and inclusive processes.
Runs the onboarding and offboardng processes ensuring smooth operation and that all tasks are completed in a timely manner.
Manage the Criminal Records Check process from new hire to renewals.
Employee Relations
Works with, including advising, managers/supervisors on performance issues (including how to place an under-performing employee into performance management), difficult conversations etc.
Ensures an effective annual appraisal review process for all employees.
Subject matter expert regarding advising on and executing terminations, including the drafting of termination letters and releases (as applicable) only seeking legal advice where such matters can’t be handled internally.
Identifies, develops and delivers (or brings in other experienced professionals to deliver) training programs (including the provision, or procurement, of associated materials) within the PD budget.
Employee Record & Process Management
Oversees and maintains an accurate HR database (BambooHR) and ensures appropriate filing and retention of employee records.
Develops and runs reports from database, including analytics that inform key organization decisio