Payroll & HR(Is) Specialist

Overview
Position responsibilities
Payroll & Benefits
- Manage and process payroll for ~150 (salaried) employees ensuring accurate and timely payroll processing across all jurisdictions of Canada (Predominantly BC) using Dayforce
- Manage relationships with external payroll vendors for international payroll, such as Italy, China payroll processing.
- Oversee employee leave management, including disability claims, workers' compensation, and statutory leaves of absence.
- Working closely with the Director of HR, administer benefit programs, including health and pension plans, and support the annual review of benefit providers.
- Prepare/lead Monthly and Quarterly and year-end payroll, HR and financial reporting l activities, including accruals, audit preparations, T4s, and other statutory reporting requirements.
- Payroll Compliance: Support the implementation of internal policies to ensure compliance with applicable legislation pertaining to benefits and payroll (NA). Work with third parties ensuring compliance with applicable local regulations at international locations
- Develop and maintain relationships with external benefit and payroll advisors/consultants/tax experts
- Manage employee experience processes including new hires, off boarding, changes in pay rates and accruals.
- Liaise with government agencies and applicable Revenue agency (CRA, IRS, HMRC) in matters pertaining to
- payroll, taxation, remittances, pensions
- Reconcile and remit all payroll and company benefit liabilities (ie, statutory deductions, EHT, WCB).
- Develop and improve payroll policies, standards and business processes within Dayforce.

HR(IS) & System Support
- Ensure accurate and timely management of employee data through continuous improvement of procedures and process.
- Provide accurate data reporting including headcount, ESG as well as configuration of Dayforce dashboards
- Subject matter expert for Dayforce Payroll and HR modules: performance, onboarding, workflows, Time away from work (TAFW), reporting & Core HR modules utilized across global sites (China, Italy, Sweden, Canada)
- Analyze & audit HR data & process flows, identifying, recommending & implementing process improvements & system enhancements to improve efficiency and compliance (Security, GDPR etc.).

Compensation and Benefits
- Lead the annual review of our benefit plans including the evaluation of brokers and insurance providers
- Support compensation survey participation for NA (i.e. summarizing data, reviewing submissions etc.)
- Support in compensation reviews for applicable client groups, including promotions/transitions, bonus and annual merit administration, and distribution of employee letters

Human Resources Coordination
- Lead the employee experience for all on and off boarding activities - i.e. orientations
- Work with HR business partners, recruitment to own the data processing and reporting requirements
- Support employees with employee benefit, health and wellness program enquires

**Other**:

- Responsible for the implementation/evaluation of other tools and technology to support the Human Resources function in order to improve efficiency & Effectiveness
- Assist with managing procedures to meet ESG initiatives and reporting, Integrated Management System (IMS) and ISO compliance
- Backup to and support in other HR projects, initiatives & services as required

Position Requirements
- 5+ years of progressive Canadian payroll specialist experience; strong technical knowledge of applicable legislation in both payroll and benefits
- Degree/Diploma in Business, Accounting or Human Resources or related field with ideally a CPM designation
- Solid business acumen to align both business objectives and HR strategies with business unit goals
- Experience with payroll and benefits systems and design, development, management and maintenance of integrated payroll/benefits system Preference given for experience working in Ceridian/Dayforce
- Strong research skills in a variety of mediums to remain up to date on best practices, industry trends and relevant legislation
- Good IT literacy; familiarity with databases and current software packages. Advanced excel skills (VLOOKUP, pivot tables) is preferred
- Collaborative team player with demonstrated professional and emotional maturity and judgment to handle sensitive situations with diplomacy, tact and high ethical standards
- Strong ability to effectively perform in a complex, high change environment while being a positive steward for the business
- Strong emphasis on attention to detail and accuracy and problem-solving skills
- Customer Service Focus: Strong communication skills and a passion for providing exceptional support to employees and managers.
- Familiarity with Canadian (PIPA) and EU (GDPR) Privacy legislation an asset
- Systems Mindset

Why Join Us?
At CESPIRA, you will be part of a global team driving sustainable transportation solutions. You’ll play a key role in shaping our payroll and HR sy