Office Administrator

4 weeks ago

Kingston, Canada Keller Williams Inspire Full time

**Job description Office Administrator**

Keller Williams Kingston remains relentless in its pursuit to transform lives, careers and communities through real estate. The MCA is a critical member of the Market Center leadership team, which also includes the Operating Principal (OP) and the Team Leader (TL). In collaboration with this team, the MCA uses the systems, tools, and the 5 conversations to collaboratively drive the Market Center to profitability through growth and market share.

The MCA is an individual who is a rapid problem solver, who easily and quickly learns from their environment, and who appreciates an efficient work structure. They are able to think through a problem or solution in order to present it logically to others and enjoy a variety of responsibilities in a changing environment. They are not typically demanding, strive to cultivate trust and goodwill through effective communication, and are concerned about doing what is right. Successful individuals in this role balance assertive operational leadership with soft people skills.

The MCA must be an independent decision maker, self-sufficient, and self-directed in their activities, have a track record of success in supportive leadership roles with a background in accounting.

**Duties & Responsibilities**

The Market Center Administrator is a leadership and support role and will be responsible for:

- Provide marketing and communications support and outreach for classes, programs, events, and office activity through digital platforms, social media, and internal communications collateral
- All bookkeeping (A/R and A/P) requirements for all associate transactions and reporting to corporate accounting, with daily, weekly, monthly computer inputs and reporting
- Systems development, implementation, and refinement as necessary to ensure the efficient and effective operations of the Market Center
- Managing all aspects of the agent onboarding process
- Acting as the office and brand ambassador for the Market Centre, fielding phone calls, greeting guests and maintaining common and functional areas of the work environment for day to day operations
- Purchasing and maintenance of supplies and equipment, and oversight of technology and support systems
- Provide administrative and operational support for the Team Leader and other leadership members as necessary, including but not limited to: creating agendas, organizing meetings, recording meeting minutes
- Assist in the hiring, training, and management of personnel, in support of the Team Leader in managing agents and the Market Center
- Maintaining awareness and knowledge of new products and services to introduce them to existing agent associates
- Leading Director of First Impressions, office staff, agents, etc

**Qualifications**
- Standout verbal and written communication skills, with phone skills and ability to handle multiple, often simultaneous interactions
- Proven ability to manage essential accounting and full charge bookkeeping tasks and reporting
- Experience in a busy professional office setting, with 1-3 years of accounting, service, administrative, and leadership positions
- Responsiveness, and ability to execute key initiatives and requirements in an efficient manner while balancing daily requirements
- Ability to provide exceptional client service and relationship management, with strong written and verbal communications skills

**Additional Information**

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Paid time off
- Profit sharing

Schedule:

- Day shift

Supplemental pay types:

- Bonus pay
- Commission pay

Ability to commute/relocate:
Kingston, ON: reliably commute or plan to relocate before starting work (required)

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Kingston, ON K7P 2Y4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 2023-07-30
Expected start date: 2023-07-28

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