Facility Coordinator
3 weeks ago
Exhibition Place is Canada’s largest entertainment venue, attracting over 5.5 million visitors a year. The 192-acre site is an integral component of Toronto and Ontario’s economy, particularly with respect to conventions, sport, festivals, recreation, culture, and tourism. Located at Exhibition Place is the award-winning Enercare Centre, Canada’s largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified. Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives, and leading edge green technologies and practices across the site. Our environmental initiatives have resulted in award-winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada, and have established Exhibition Place as a world leader in energy-efficient technologies.
Our compensation package offers a competitive salary and pay-for-performance incentives. In addition, our total rewards program includes participation in OMERS - defined contribution pension plan, 100% employer paid health & dental plan, long term & short-term disability coverage, professional development opportunities, and tuition reimbursement.
**Primary Function**
Reporting to the Manager of Facility Services, the Facility Coordinator will provide support to the Senior Facilities Coordinator with operational activities of Housekeeping, labour and contracted services for events and Tenants. Proactively develop and maintain client relationships ensuring the expected service levels are achieved by supervising all activities, supporting an environment of teamwork, co-operation, performance excellence and personal success.
**Major Responsibilities**
- Plan, oversee, supervise and coordinate housekeeping and labour services for maintenance, events and tenants.
- Develop quotations for housekeeping and labour services for events, tenants and internal projects
- Oversee the housekeeping and labour staff performance in their job function and provide coaching, ensuring employees are meeting management expectations
- Lead the budget and monitoring expenditures including payroll for housekeeping and labour for assigned events
- Coordinate the scheduling of rental and grounds maintenance equipment
- Monitor inspection program to verify rental and grounds maintenance equipment are maintained in proper working order and inspections are conducted
- Provide facility and property audits for maintenance and events
- Verify and report time of unionized and non-unionized staff for payroll for maintenance and event services
- Provide feedback for continuous improvement projects that optimizes housekeeping and labour processes
- Adhere to systems to help with time and motion analysis for labour activities
- Engage staff in awareness training and document in facility services safety matrix for employee safety program
- Review and report all profit margins for housekeeping and labour for assigned events
- Ensure all work orders are being completed and documented through EBMS
- Complete building/site audit prior to occupancy for events, and report/prioritize repairs and follow-up as required
- Participate in production and client meetings for assigned events, providing specialized technical information as needed
- Assist in the administration and enforcement of Health & Safety, including the Occupational Health & Safety Act
- Carry out the implementation of facility management policies, procedures and standards.
- Engage in Facility Service programs such as training, AODA, propane management, LEED policies and procedures, housekeeping master schedule, waste management, GBAC compliance and the administration and enforcement of the collective agreement
- Participate in the procurement procedure and supervise/schedule contractors such as soft landscaping, pest control, waste and recyclable removal, monitoring budgets and verifying work completion
- Ensure work is conducted in a manner that supports City compliance with the Accessibility of Ontarians with Disabilities Act (AODA), Workplace Hazardous Materials Information System (WHMIS), Ontario Building Code, Technical Standards and Safety Authority (TSSA), and the Occupational Health and Safety Act (OHSA), etc.
- Ensures compliance with and a thorough understanding of the Collective Agreements; and corporate and divisional policies, procedures and guidelines, and the City by-laws
- Perform other duties as assigned
**Required Qualifications**
1. Post-secondary education in a discipline pertinent to the job function or an equivalent combination of education and experience.
2. At least three years’ experience in event or facility coordination
3. Experience in supervising staff in a unionized environment dealing with large-scale events.
4. Experience utilizing softw
-
Facilities Coordinator
2 weeks ago
Toronto, Canada People Corporation Full timeWe are seeking a **Facilities Coordinator **to join our team in **Toronto, ON** or **Mississauga ON** The facilities coordinator demonstrates value & expertise responding to service demands without compromising the overall operational effectiveness of the services provided. Identifies Maintenance requirements and coordinates the Facilities Management Group...
-
Facilities Coordinator
2 weeks ago
Toronto, Canada Student Association of George Brown College Full time**Position Title**: Facilities Coordinator **Reports To**: Operations Manager **Position Type**: Full-time **Unionized/Non-unionized**: Non-unionized **Start Date**: ASAP **Hours**: 40 hours per week **Position Overview**: The Facility Coordinator oversees and administers all Student Association space cleaning, and space set up for meetings &...
-
Facilities Coordinator
4 months ago
Toronto, Canada Toronto Hydro Full timeReporting to the Manager, Facilities, the Facilities Coordinator is responsible for the coordination of day-to-day activities to support various programs within Facilities. The Facilities Coordinator will be responsible for allocating and assigning work requests, coordinating program requirements, contractor management, and contract administration...
-
Facilities Coordinator
3 days ago
Toronto, Canada UTemp Internal Staffing Services - University of Toronto Full timeResponsible for planning facilities project components, and participates in the overall project planning, monitoring project details, deadlines and completion. Is the liaison between project clients, building property managers, contractors, and/or trades personnel - Obtains, reviews and provides recommendations for projects and renovation plans based on...
-
Facilities Coordinator
7 days ago
Toronto, Canada Livingston International Full time**Facilities Coordinator** Join Livingston and grow your career in the constantly changing world of international trade. Livingston is a market leader offering customs brokerage, international trade consulting, compliance and freight forwarding services around the world. Livingston has over 3,000 employees at more than 90 key border crossings, sea ports,...
-
Facilities Coordinator
2 days ago
Toronto, Canada Toronto Hydro Full time**WORK ILLUSTRATION**: The Facilities Coordinator is responsible for managing the day-to-day activities to support all facilities staff, various facilities and substation projects as part of the facilities capital and operating plan program. The Coordinator uses the departmental technology system to allocate and assign work requests and coordinates all...
-
Facilities Coordinator
7 months ago
Toronto, Canada Workplace One Full time**About The Company**: Workplace One is a shared workspace provider that creates and operates fully serviced, boutique office spaces for professionally minded people and their teams. High-end design details and personalized service are what set us apart. We are an independent, Toronto-owned and operated company, and with our service-based hospitality as the...
-
Facility Association | Compliance Specialist
6 days ago
toronto, Canada Facility Association Full timeAbout Facility Association Facility Association is a leading organization in the insurance industry that stands out by fostering an open, trusting environment where work-life balance, motivation, and career growth are key for us. Our unique business model provides the opportunity to collaborate with multiple insurance companies across various provinces,...
-
Facilities Coordinator
5 days ago
Toronto, Canada JLL Full timeAbout JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...
-
toronto, Canada Facility Association Full timeAbout Facility AssociationFacility Association is a leading organization in the insurance industry that stands out by fostering an open, trusting environment where work-life balance, motivation, and career growth are key for us. Our unique business model provides the opportunity to collaborate with multiple insurance companies across various provinces,...
-
Facilities Coordinator
7 days ago
Toronto, Canada SPIN VFX Full timeAre you a Facilities Coordinator with experience in an office setting? Do you want to work in a dynamic and creative environment? If so, let’s chat! As the Facilities Coordinator, you will work under the direction of the Director of Information Technology and you will spend your days: - Liaising with, and managing all external trades and suppliers. -...
-
Facilities Coordinator
5 days ago
Toronto, Canada JLL Full timeAbout JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...
-
Facilities Coordinator
3 days ago
Toronto, Canada MBCI Construction Inc Full timeMBCI Construction is Canada's Leading General Contractor and Facility Maintenance provider. We service clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. This position is a responsible for coordinating the resolution of tenant issues related to the delivery of tenant service...
-
toronto, Canada Facility Association Full timeAbout Facility AssociationFacility Association is a leading organization in the insurance industry that stands out by fostering an open, trusting environment where work-life balance, motivation, and career growth are key for us. Our unique business model provides the opportunity to collaborate with multiple insurance companies across various provinces,...
-
Facilities Coordinator
3 weeks ago
Toronto, Canada Toronto Hydro Full time**WORK ILLUSTRATION**: The Facilities Coordinator is responsible for managing the day-to-day activities to support all Capital Projects in Work Centres and Distribution Substations. The Coordinator will be the main point of contact for all Facilities Consultants and Contractors in order to ensure all engineering and construction activities stay on track as...
-
Facilities Coordinator
2 weeks ago
Toronto, Canada Novum Pharmaceutical Research Services Full time**POSITION**: **Facilities Coordinator** **Reports to: Facilities Manager** ***: Responsible for the day-to-day operations of the facility while ensuring adherence to safety, environmental, regulatory, and housekeeping standards. Perform receiving duties, preventative and ongoing maintenances, repairs, respond to urgent maintenance calls, and lifting up to...
-
Facilities Coordinator
2 months ago
Toronto, Canada CBRE Full time**Facilities Coordinator** **Job ID** - 192986**Posted** - 11-Nov-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Building Management, Facilities Management, Property Management **Location(s)** Toronto - Ontario - Canada **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and...
-
toronto, Canada Facility Association Full timeAbout Facility Association Facility Association is a leading organization in the insurance industry that stands out by fostering an open, trusting environment where work-life balance, motivation, and career growth are key for us. Our unique business model provides the opportunity to collaborate with multiple insurance companies across various provinces,...
-
Facilities Coordinator
4 days ago
Toronto, Canada JLL Full timeAbout JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...
-
Facilities Coordinator
7 months ago
Toronto, Canada University Pension Plan Full timeABOUT UPP UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 39,000 members across four universities and 12 affiliate organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care. As a sector-wide plan designed for...
