Marketing Coordinator

3 weeks ago

Toronto, Canada Arup Full time

**Dedicated to sustainable development, Arup is a collective of designers, advisors and experts working globally. Founded to be humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigor to shape a better world.**

We are currently seeking Graduate Marketing Coordinator, based in Toronto, to support marketing and business development efforts for our Toronto and Montreal offices. Our marketing coordinators work in a collaborative and energetic environment to support each other and senior staff locally, and across our Americas region, in their ongoing marketing/business development activities.

This role provides support for the coordination, writing, production and assembly of proposals, organization and maintenance of marketing materials, and coordination of other typical marketing related initiatives as outlined below.

**Core Responsibilities**
- Market research to identify long-term project leads
- Conducting searches for near-term opportunities (EOIs, RFPs, and RFQs)
- Collaborate with the marketing and technical teams for the planning, writing and preparation of information and materials for submittals, requests for information and proposals
- Assist in determining proposal concept by identifying opportunities; studying RFPs; coordinating strategy meetings, participating in go/no-go discussions
- Manage and coordinate deadlines and proposal production by establishing priorities, information, writing, review, and approvals
- Coordinate, write and produce tailored qualification packages, resumes and proposal responses, including forms and specialized documents
- Manage information in databases to be used for submissions needed to support efforts to win work
- Help to maintain a customer relationship management / opportunity tracking database
- Assist in preparing award submittals, brochures, and other collateral materials
- Work with regional knowledge management team to ensure appropriate capture of proposal best practices, collateral updates
- Assist with maintenance of a database / calendar of conferences, award submittal deadlines and other BD / networking activities
- Assist with coordination of seminars, events, conferences and speaking opportunities, both in Canada and the region, when needed

**Qualifications and Skills**
- Bachelor’s degree, preferably with an emphasis in English, Marketing, or related field.
- Minimum two years’ experience as marketing/proposal coordinator or marketing researcher, with preference to this type of experience in the A/E/C (Architecture/Engineering/Construction) industry
- Ability to organize, prioritize and manage multiple deadlines with attention to detail
- Must have strong collaboration skills and a proactive attitude, with an ability to work within a team environment and with staff of all levels
- Ability to work with minimum or no supervision, lead tasks and take ownership of work
- Presentation, technical documentation and layout skills
- Creative and critical thinking, writing and editing skills
- Involvement with local marketing and or A/E/C organizations a plus
- Availability to work flexible hours when required
- Bilingual (English/French) an asset

**Benefits that Work** - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup expect for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

**Flexible Working**:

- We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

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