Administrative Assistant
6 days ago
Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn profiles
As the **Administrative Assistant**to the executive leadership team at Caseware, you’ll be instrumental in supporting our Executive Leadership, ensuring the smooth operation of the executive’s daily responsibilities, serving as a trusted partner in managing general administration, schedules and communications.
❗ In this role, you will be reporting directly to the Chief People Officer; supporting our Chief Commercial Officer and VP of Corporate Development, while working closely with the Executive Assistant to the CEO.
❗ This role is hybrid and is open to Greater Toronto Area residents. This role may require business travel, as needed.
**What you'll be doing**:
- Provide administrative support for the members of the executive team; with primary support for the **Chief Commercial Officer, Chief People Officer and VP of Corporate Development**, as needed.
- Manage executive calendars and coordinate travel arrangements, as directed, and ensure optimal time allocation and meeting preparation.
- Create, submit and track expense reports and other routine filing as well as the executive corporate credit cards to ensure organized and timely expense reimbursement.
- Maintain and organize files, records, and documentation for easy access and retrieval.
- Coordinate departmental events, team offsites as directed, in alignment with the office facilities team.
- Assist in leadership meetings, as directed, by coordinating invitation, office and/or virtuated meeting needs.
- Assist with ad hoc projects, events, and travel arrangements as needed in alignment with the other administrative support team and Executive Assistant supporting the CEO.
**What you will bring**:
- 0-2+ years of experience supporting executives and/or sr. Leaders in large, global organizations
- Anticipate leadership needs and proactively offer solutions and/or support.
- Experience with maintaining complete confidentiality, discretion and trustworthiness
- Highly organized and detail-oriented, with attention paid to follow through and able to prioritize with mínimal oversight
- Strong scheduling and travel coordination experience
- Positive, solution oriented and effective communication and collaboration with stakeholders at all levels of an organization
**About Caseware**
Caseware's cutting-edge software products are meticulously designed for accounting firms, corporations, and governments. Our teams are continually collaborating, innovating, and building upon our existing suite of products. With a customer-focused mindset, we are building technology that is shaping what the future of audits, financial reporting, and financial data analytics will look like.
With a recent strategic investment from Hg Capital in 2020, Caseware is now in its next major growth phase as we double down on the people and products that have made Caseware so successful to date.-
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