Executive Assistant
3 weeks ago
**Posted on**:Nov 20, 2023
**Closes on**:Dec 20, 2023 - 12:00 AM
**Job contact**:Cathy Hatle
800 667 3545
**Location**:Regina SK
**Description**:
- Answer phones and receive visitors.
- Act as the gatekeeper for internal and external contacts, including vendors, colleagues, clients and customers.
- Plan and organize travel, including booking hotels and flights and keeping track of company vehicles.
- Plan and organize meetings and corporate events, including booking venues and entertainment and ordering or picking up refreshments and meals.
- Prepare and distribute meeting agendas and minutes.
- Edit and compose business communications.
- Conduct research and create reports on various topics.
- Keep important information and documents organized physically and electronically.
- Perform clerical duties.
- Maintain supply inventory.
- Perform other tasks as required to efficiently and professionally represent the Executive.
**Requirements**:
- Must maintain a friendly, positive energy and easy-going personality while also being very perceptive and disciplined.
- Must be an exceptional communicator.
- Must maintain a high degree of discretion and confidentiality.
- Must excel in a rapidly changing and challenging environment.
- Must be able to balance many conflicting priorities.
- Must be resourceful and innovative.
- Must demonstrate exceptional attention to detail and accuracy in all tasks performed.
- Must be competent using computer systems and software.
**Working Conditions**:
- Standard hours of work will be Monday to Friday, 8 hour days, but must be flexible to meet the needs of the job.
- Some travel will be required, but it is not a regular part of the job.
**Employment Term**:full-time
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