Executive Assistant

2 months ago

Vancouver, Canada RLG International Full time

**RLG International **is a global, boutique performance consulting company of over 150 staff, specializing in on-site measurable performance improvement projects in over 11 countries throughout North America, Europe, Australia, and the Middle East. Our projects include highly impactful offshore, rotational, domestic and expat assignments that happen regularly.

Over the past 40 Years, we have been named one of Canada's Best Managed Companies for several consecutive years. We pride ourselves with providing a respectful and flexible culture to allow our employees to grow and succeed. We believe that a strong culture will help define our success. Learning is growing What do you think?

Role:
We are looking for a talented and proactive **Executive Assistant** to join our experienced Administration team to help support our very busy Leadership Team.

The Executive Assistant position requires a person who is poised, confident, efficient, comfortable with technology, shows initiative and who is sensitive to the needs of our team of executives, project managers and administrative support staff while ensuring strict confidentiality at all times. The ability to exercise sound judgement and juggle priorities are a must, as are superior organizational and coordination skills. As we are a small office, we look to all of our team members to roll up their sleeves and take on whatever tasks are necessary to get the job done right.

What you will be doing:

- Provide seamless administrative support for the Leadership team.
- Support in business development initiatives and activities
- Liaise with members of our Leadership Team, Global Project Managers and the Global Support teams.
- Manage calendar and coordinate meetings.
- Attend conference calls, take notes and track action items.
- Prepare presentations, proposals and provide research as required.
- Manage the travel program through Concur including arranging detailed travel plans.
- Filing and database updates on CRM and HRIS systems
- Expense reconciliation
- Collaborate with other colleagues across departments in progressing administrative processes.
- Help manage administrative resource sites such as SharePoint and Microsoft Teams
- Plan departmental and/or divisional meetings and events.
- Take on correspondence related responsibilities from senior management, as requested.
- Provide bridge of communication between Leadership team and internal departments
- Work with the Leadership team on executing the corporate strategy plan and initiatives.
- Assist in coordinating the agenda of senior management team meetings and off-site meetings.
- Additional general administrative duties as required.
- At least 3 years’ experience supporting C-Level Executives, preferably within a small to medium sized organization.
- Polished, professional communication style and excellent writing skills
- Strong interpersonal skills and the ability to build rapport with stakeholders.
- Intuitive and organized with strong attention to detail.
- A team player mentality
- Ability to multi-task, keep track of priorities, and meet deadlines with mínimal supervision.
- A sense of humor
- Ability to react quickly, while remaining calm under pressure
- Exceptional computer skills including MS Office and software - Outlook, Word, Excel, PowerPoint, Skype
- Familiarity with social media (LinkedIn) would be an asset.
- Familiarity with SharePoint and Microsoft Teams
- The ability to travel on occasion; a valid passport is required.

Why RLG?

RLG has an entrepreneurial drive which presents an exceptional opportunity to learn and develop as a leader. This is the opportunity to really leave your mark. With a fresh pair of eyes, you can really help our organization raise the bar in development and ongoing improvement in the employee experience.
- We offer a hybrid working model to accommodate the evolving needs of our employees.
- Comprehensive health plan including a health and lifestyle spending account (company contribution of CAD $1725 for single and CAD $2,725 for family) available to you from your first day.
- 3 weeks’ vacation (which increases after 5 years) plus 6 paid sick days each year.
- Immediate RRSP matching available to you on your first day.
- Fresh and bright new office for your in-office days, with fully stocked kitchen and lots of social lunches to have fun and connect with your colleagues

  • Marketing Assistant

    2 weeks ago

    Vancouver, Canada Executive assistant for Marketing Firm Full time

    A well-established marketing company is looking for a Marketing Assistant that has some experience as a Web Developer/Designer for basic sites such as Wordpress using templates. The role requires up to 20 hours per week. **If you have experience in interior design or the construction industry - this will be seen as an asset.** **Position Summary** I am...

  • Assistant Superintendent

    5 days ago

    Vancouver, British Columbia, Canada Executive Group Development Full time

    Established in 1984, the Vancouver based Executive Group of Companies is a diversified real estate construction, development and management company known for developing quality projects that stand the test of time in North America. The company has been fulfilling the need for exceptional residential, commercial, industrial and hotel development throughout...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada A2Z Capital Inc Full time

    Job Overview: The aim of the Executive Assistance is to offer the best in class executive support by maximizing productivity and efficiency for our Executive as well as supporting our Executive's personal needs and their respective area of business. THE OPPORTUNITY As a member of the Executive Support Team, you will be part of the team responsible for...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Aquilini Group Full time

    **Position**:Executive Assistant **Department**:Aquilini Executive Office **SUMMARY**: The Executive Assistant will provide professional level support to a Senior Executive at the Aquilini Group. The incumbent plans, organizes and coordinates a wide range of executive support and project management functions, ensuring efficient and smooth business...

  • Executive Assistant

    5 days ago

    Vancouver, British Columbia, Canada EightSix Network Inc Full time

    We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities:Executive Support:Serve as the primary point of contact for executives, managing...

  • Executive Assistant

    5 days ago

    Vancouver, British Columbia, Canada EightSix Network Full time

    Job Description Executive Assistant (15-month contract) Location: West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PST This position is required to be onsite 5 days a week. Role Summary As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team....

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Eminence Organic Skin Care Full time

    **Role Summary** As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. In this role, you will help to ensure the completion of key deliverables, execution of company events, and other strategic projects as needed. Reporting to the Senior Executive Assistant, you will support the General...

  • Executive Assistant

    5 days ago

    Vancouver, British Columbia, Canada EightSix Network Inc Full time

    Core Hours: Monday to Friday from 8am – 4:30pm PSTThis role requires onsite presence from Monday to Friday.Role Summary:Join us as the Executive Assistant, collaborating directly with the Senior Executive Assistant to provide support to the Executive Team. Your role involves ensuring timely completion of key tasks, facilitating company events, and...

  • Executive Assistant

    2 months ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    5 days ago

    Vancouver, British Columbia, Canada EightSix Network Inc Full time

    We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities: Executive Support: Serve as the primary point of contact for executives, managing...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    2 months ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    2 months ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    2 months ago

    Vancouver, Canada Best Buy Full time

    Are you a master at juggling intricate schedules and orchestrating seamless communication between external and internal stakeholders? Are you ready to step in to provide top-notch administrative support to our dynamic eCommerce technology leadership team? If so, then the executive assistant role at Best Buy Canada is one for you! As an executive assistant...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 months ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    5 days ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    1 week ago

    Vancouver, Canada Freshslice Pizza Full time

    **Key Responsibilities**: - Manage and maintain executives' schedules, appointments, and travel arrangements. - Coordinate and schedule meetings, conferences, and appointments, both internally and externally. - Prepare and edit correspondence, communications, presentations, and other documents. - Conduct research, compile data, and prepare reports as...