Accounting Manager

4 weeks ago

Lindsay, Canada Gilbert + Burke Associates Full time

Position: Accounting Manager

The Accounting Manager is responsible for, and participates in, all accounting activities and compliance of the company to applicable government reporting laws. Responsibilities include budget management, payroll management, accounts payable, accounts receivable and financial reporting. The Accounting Manager will play a key role in analysis of company performance and will report to the Chief Financial Officer.

We are passionate about:
Helping clients realize their dream design, build or remodel project.

Setting each of our team members up for success, personally and professionally

Teamwork that engages curiosity, empowers creativity and inspires fun.

What we are looking for:
You can handle business at a high level. You are not the kind of person who wants to be told what to do all the time. You are self-motivated.

You anticipate needs, not wait for them to be told to you. You are not looking for a to-do list, you create them.

You are super-efficient. You create efficiencies to get stuff done quickly and effectively. You know where everything is when asked because you are extremely organized.

You are comfortable and experienced in being a leader, and you thrive in a busy workplace. You are used to working closely with senior management.

Job Duties & Responsibilities:
1. Financial Operations

Complete and thorough knowledge of all the accounting procedures in the company.

Ensure that effective internal controls are in place and ensure compliance with GAAP and applicable federal, provincial and local regulatory laws and rules for financial and tax reporting.

Participate in the development of and support the company’s strategic plans.

Oversee all bank accounts, credit cards and cash balances.

Complete month ends by the last business day before the 25th of the month following the reporting month:
Work in Progress report as reviewed with Operations Manager.

Ensure all bank statement and credit card statements are reconciled properly.

Enter Job Estimates, Cost Updates into software for each job in progress.

Provide bi-weekly Job Estimate vs Actuals reports to Operations Manager the week following payroll week.

Prepare job audits on a regular basis and review with field staff.

Participate in budget development and budget reports.

Ensure that company documents are filed correctly and securely.

Complete all year-end tasks and liaise/report to Accountant when files are complete.

Report potential risk issues to the CFO /Owners.

2. Accounts Payable/Receivable, Payroll, General Compliance

Accounts Payable

Ensure all job costs, overhead costs, asset costs are being captured correctly using correct Class codes.

Utilize CSI Master Format Construction division codes and knowledge of jobs in progress to accurately record job costs.

Implement the correct method of job cost entry based on the type of job management style.

Ensure that Purchase Order procedures are being implemented correctly.

Ensure that all supplier/sub trade payments are made according to purchase orders, in a timely fashion, and meet cashflow requirements.

Customer Agreements/Accounts Receivable

Review of Agreements as presented by Estimating/Sales for accuracy.

Review of Estimates for accuracy

Accounts Receivable - client invoicing as per Agreements. Follow up to collect payments as required.

Payroll

Ensure all job payroll costs are recorded properly, verifying timesheet entries with field staff as needed.

Ensure payroll is processed on time.

Annual review of any increases

Ensure payroll items (wages, additions, deductions) are accurate for each employee and modify as required.

Ensure Employee Records are filed securely.

Manage tracking of absent days.

Government Reporting

Calculate and submit all required reports/payments as needed, including but not limited to HST, WSIB, Payroll tax remittances, T5018’s, EHT.

Benefit Plan

Ensure that employees are enrolled in mandatory benefit plan as needed, and modifications made as needed.

Calculation and modifications to payroll items for each employee re benefits.

Job Skills:
Excellent understanding of advanced accounting principles, job cost accounting and management accounting.

Strong analytical skills, detail oriented.

Self
- motivated and self -directed.

Experience with Quickbooks Quicbooks desktop or other similar accounting software

Advanced computer skills, proficient in Microsoft Office programs, especially Excel.

Familiarity with CSI Modern Format Construction Division lists would be an asset.

Familiarity with construction methods and sequencing would be an asset.

Familiarity with CCDC contract formats, types of construction contracting/management formats would be an asset.

Strong Interpersonal, Management and Organizational/planning Skills

Job Qualifications

College Diploma or University degree in Accounting, Management Accounting or similar field or equivalent in experience

Accounting Designation or working towards a d

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