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Front Desk Administrator
4 months ago
**Are you a dedicated, passionate professional looking to grow your career with a company long-term?**
**Join **Hall Constructors **as a **Front Desk Administrator****
**Your day-to-day may look like**:
- Support Office Manager and fellow employees by performing a wide variety of administrative tasks in a timely manner.
- Work within the framework of ever-changing priorities and demands.
- Manage all front desk related tasks: main office phone management, multiple boardroom calendars, incoming/outgoing mail, support Office Manager, monthly lunches and catered events.
- Collaborate with & support all levels of Hall Group of Companies including branches in Vancouver, Edmonton, Kelowna and on Vancouver Island.
- Monitor office supply inventory levels and place orders as required weekly.
- Assist with the management of Hall promotional items inventory and distribution.
- Preferred Qualifications_:
**Education & Experience**:
- Administrative certificate and/or diploma
- Minimum 2-5 years experience as an Office Administrator
- Construction industry experience is considered an asset
- Successful track record of previous work experience
- Preferred Technical Skills:_
- Prepare, review, and modify general templates, letters, Word documents and Excel workbooks.
- Monitor visitor check-ins/outs on The Receptionist, Airtable and Trello (cloud based software).
- Create, maintain, and update spreadsheets for Hall Family of Companies.
- Maintain electronic and paper filing systems.
- Photocopy and scan documents as required.
- Strong written and verbal communication skills.
- Contribute to the development of new ideas and approaches to improve work processes.
- Develop a thorough understanding of internal programs in a courteous and professional manner and processes.
- Greet, assist, and direct all visitors in a friendly, professional manner.
- Sort and distribute incoming and outgoing mail and couriers from across Canada and the USA.
- First Aid certified in CPR/AED Level C an asset.
- Interpersonal Skills:_
- Teamwork - Takes the initiative to help on various projects when extra help is needed, participate in coordination of social events.
- Dedicated - Willing to do what it takes to get the job done.
- Active listening - Personable and a positive thinker who always finds a solution especially with incoming callers.
- Responsive - Has a strong work ethic and is comfortable working in our fast-paced, demanding environment.
- Detail oriented - Strong organizational skills, methodical execution of tasks with an eye for detail.
- Handle sensitive conversations - Accepts suggestions or constructive criticism and uses them to grow within the company.
- Proficiency - Quick-learner and can manage multiple tasks without letting anything slip through the cracks.
**You can expect these great benefits**:
- Competitive compensation packages
- Extended health benefits
- Team building and social events
- Training, development and mentorship opportunities
- Opportunity to advance in your career
- Work-life balance
- A great culture where we truly value our employees
**About **Hall Constructors**:
Hall Constructors was founded in 2010 and since then have seen steady growth in multiple markets within British Columbia. Hall Constructors specializes in large scale excavation, civil infrastructure, highway and bridge construction, underground utilities and site development projects. With project sizes ranging from $100k to $150M, we are well suited to manage any civil project needs regardless of complexity.
Our diversification and growth started in 2018 with the addition of All Roads Construction. All Roads is a turnkey surface works contractor with the ability to perform asphalt paving, milling and concrete flat works (curb and sidewalk).
Our team of work hard at providing the highest level of service while searching for more effective and efficient ways to complete our projects. We pride ourselves as a collaborative and forward-thinking employer and want our employees to build their skillset and achieve career goals with us.
INDHP
