Intake Officer, Access to Information and Privacy

4 weeks ago

Ottawa, Canada Canada Post - Postes Canada Full time

Job Requisition Id: 179980
Business Function: Privacy and Compliance
Primary City: Ottawa
Province: Ontario
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: Bilingual Imperative (BBBB)
Employee Class and Level: CPMGB01
Number of Vacancies 1
Job Closing Date (MM/DD/YYYY): 04/22/2024

**Responsibilities**:
Below are the main job requirements and responsibilities for the Intake Officer, ATI and Privacy.
- Acts as the point of contact for information on rights under the Access to Information Act and Privacy Act. Receives, assesses, answers and directs incoming correspondence/inquiries to appropriate functions as required to ensure timely response and effective coordination.
- Processes routine requests for information filed under the ATI Act and Privacy Act and determines the statutory right of access to corporate and personal information under ATI and Privacy legislation. Adheres to processes and timelines, secures the privacy of requesters from disclosure to OPIs (Office of Primary Interest) and others to ensure compliance.
- Reviews the final release packages and ensures quality control prior to releasing the final disclosure packages in response to ATI and Privacy requests.

**Job Responsibilities (continued)**:

- Posts completed ATI requests on canadapost.ca website to support Treasury Board requirements and other communications as necessary.
- Selects, validates and inputs information about ATI and Privacy requests into Access to information management system for use by the ATI and Privacy team. Maintains the database and generates weekly reports and statistics to support the reporting, trend analysis, monitoring and decision-making activities for the team, and ad hoc reports as needed.
- Searches protected computerized databases and manual information sources to identify and locate records to be used by the officers for response to ATI requests. Sends task notices to appropriate officers and maintains a system to ensure all requests are actioned within the legislated timeframe.
- Performs administrative duties for GM, Directors and ATIP Managers including travel and accommodation arrangements, requisitioning cheques, preparing travel claims, leave and expense claims, prepares budgets, includes monthly and year end variances analysis, LAVIS reports, requisitioning materials, supplies and equipment, requests repairs and services for office equipment.

**Qualifications**:
**Education**
- College diploma in a discipline relevant to this position or commensurate work experience in field of ATI & Privacy

**Experience**
- Minimum two years’ experience in the last 5 years with the administration or processing of routine Access to Information or Privacy requests
- Minimum two years’ experience with an Access to Information and Privacy Redaction software specifically in opening new ATIP requests, OIC complaints, consultations, entering data, updating file information, severing information and generating reports
- Experience working independently and on teams to meet identified deadlines and manage multiple priorities
- Computer proficiency with knowledge of Windows, Outlook, Word, Excel
- Demonstrated ability to communicate effectively with key stakeholders and customers
- Proficiency in data manipulation, leveraging advanced Excel features and Power Bi to prepare metrics and charts for generating weekly reports and statistics. These reports support various needs including reporting, trend analysis, and decision-making processes.

**Other Information**:
**Safety Sensitive Positions**
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post's Substance Use Policy.

**Employment Equity**

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

**Conflict of Interest**
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.

**Accommodation**

Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.

**Important Message**

**Our signature behaviours**

**Make the call **- We’re empowered to make decisions, respectfully challenge the status quo, and support o

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