Contract Administrator

2 weeks ago

Ottawa, Canada Buttcon Full time

Buttcon is proud to be a 100% employee-owned COR certified, leading Canadian General Contractor with projects from coast to coast. As a leader in the construction industry, we deliver quality services in ICI and multi-unit residential construction with a focus on off-site construction and sustainability. We utilize innovative technologies that ensure our projects are completed above expectations. As a company, we are committed to working safely and provide exceptional value in our progressive practices and processes. We believe that active listening, the power of a team, building for the long-term, taking action, and sharing success are the keys to a successful future.

We care about the work we do, the people we work with and making a difference through our work. We strive to provide opportunities for growth and development that empower our people. Our values of Safety, Accountability, Honesty and Integrity, Quality, Entrepreneurial Spirit, and being People-focused, are rooted in our culture and are essential in what we do. Our employees contribute to Buttcon’s success because of their knowledge and dedication to their passion.

If you share our passion for construction, we would like you to be part of our team.

**Position Description**:
Be a part of one of **Canada’s top construction companies, **with successful growth each year. Our project experience is diverse and has established Buttcon as the construction partner of choice for our clients. To be a part of the Buttcon Team means you will have the opportunity to be innovative, entrepreneurial and instill safety and quality into everything you do. Buttcon is looking for individuals that have that entrepreneurial spirit, who are accountable, take responsibility and care about our company, our team, and our clients. Together we will help you by providing a challenging career in the construction industry.

We are currently looking for a highly skilled, caring, and safety focused individual based out of our Ottawa office. In this role, you will report to the Office Manager. The Contract Administrator is responsible for managing the contracts between the company, clients, and our Trade Partners. The Contract Administrator will execute the contract process while ensuring accuracy and a high attention to detail.

Come be a part of our growing team and experience the satisfaction of “Transforming Visions into Buildings”.

**Responsibility**:
**Here’s What You’ll be Responsible for**:

- Type and Format Contracts and Contract Revisions and distribute through the Project Management system
- Enter Contract Values in both the Accounting and Project Management system
- Enter Original Budget, Process Change Orders and budget changes in both the Accounting and Project Management system
- Update Project Teams on contract statuses and changes
- Ensure understanding and management of contracts
- Resolve any contract conflicts that may arise
- Ensure contract execution is in accordance with business specifications and company practices and procedures
- File contracts according to projects and maintain the contract database
- Maintain an audit file for each contract which will include original contracts, changes, amendments, clarifications, cancellations, etc.
- Work with various departments to obtain the necessary contract inputs
- Develop and maintain a filing system for both paper and electronic files
- Prepare and balance budget reports monthly
- Enter and maintain contact directory and project list
- Prepare and distribute project start up documentation and forms
- Support to Estimating Department during tender closings, when required

**Skills And Attributes**:
**What You’ll Bring to the Team**:

- Excellent communication and interpersonal skills
- Proven ability to diagnose, analyze, and develop solutions to complex issues
- Analytical and strong problem-solving ability
- Advanced organizational, administrative, and multi-tasking skills
- Willingness to learn
- Ability to work independently and as part of a team
- Ability to multitask and prioritize various asks with conflicting deadlines

**Qualification Requirements**:

- Minimum 3 years of relevant experience in an office environment. Considered an asset if have experience in the ICI construction industry.
- Well-developed skills and experience with using Microsoft Office products such as Word, Excel, Visio, Project, and PowerPoint
- Knowledge of office management systems and procedures
- Proven ability to establish profitable relationships with internal and external stakeholders
- Computer literate, including proficiency with Microsoft Office Suite, and Microsoft Project
- Knowledge of Procore is considered an asset
- Ability to handle confidential information.

**Here’s What You’ll Love**
- The opportunity to work with a growing company that works on **diverse projects while using advanced software technology**:

- **Career development** and training tailored to you
- A work environment that

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