Contracts Administrator

3 weeks ago

Ottawa, Canada Multiview Corporation Full time

**Contracts Administrator/Paralegal (Remote within Canada)**

**WHAT WE ARE LOOKING FOR**:
At Multiview, we have a passion for driving client success through working smartly and together as a team. We want every employee to have the desire to be a contributing member of our culture where the genuine care of people and believing in better is our compass. If this sounds like you, read on

**WHAT YOU WILL DO**:
**Contract Administration**
- Serve as the first point of contact for the coordination of contracts and legal agreements that Multiview enters into.
- Conduct initial review of contracts and various other legal documents and finalization of negotiated agreements (including editing and internal clarifications).
- Primary liaison between Multiview and external legal counsel in Canada and the US.
- Coordination and maintenance of processes and workflows required to ensure external and internal reviews are conducted and for appropriate execution of agreements.
- Support compliance with mandatory and regulatory requirements.
- Ensure all copies of executed agreements are retained and provide ongoing monitoring of all sales contracts to identify exceptions, risks and required mitigations.

**General Legal Support and Administration**
- Lead the maintenance of required templates and documentation required to support the business and the appropriate mitigation of risk.
- Support the ongoing training and development for staff, and coordination with external services to deliver effective training.
- Working with internal teams, ensure the maintenance of an effective internal control’s environment.
- Assist with the development, implementation, and administration of legal record retention and administrative strategies to maintain ongoing compliance.

**KEY RELATIONSHIPS**:

- Chief Financial Officer
- Director of Finance
- External legal counsel
- Multiview’s Internal and External stakeholders

**Work Environment**:

- Work independently with mínimal supervision.
- Prospect and client collaboration.
- Extensive collaboration with other departments.
- Remote work option.

**COMPETENCIES PORTFOLIO**:

- **Technical Skills**- Strong in-depth knowledge of contracting frameworks and an understanding of Multiview’s operations is required to perform the role competently. The incumbent must be comfortable explaining technical terms and concepts to others. Contracting expertise is gained through previous education and experience. Understanding Multiview’s operations is gained through in-role training and extensive on-the-job experience.
- **Problem-solving**- Proactive in anticipating and resolving problems. Strong analytical and problem-solving skills to develop solutions are required.
- **Initiative**- Seeks, accepts, and completes new tasks using own initiative; works independently with little supervision.
- **Interpersonal Skills**-Ability to effectively coach, communicate and work with colleagues internally, and clients and external counsel externally.
- **Organization**- Ability to handle multiple deliverables simultaneously to meet deadlines and prioritize tasks to ensure a smooth prospect and client experience.
- **Teamwork**- works with multiple teams cross-functionally and must know how to effectively address the needs of each team while always keeping the client’s outcomes as the primary objective.

**YOU ARE SOMEONE WHO HAS**:

- College Diploma with a major in Legal Administration or Law Clerk/Paralegal program, or relevant experience - Bachelor’s degree or LL.B/JD would be considered an asset.
- 5 years working experience in contracts management in a software environment in North America.
- Experience drafting and reviewing legal and business terms, and experience clarifying these to internal users and clients. Experience collaborating with legal professionals.
- Excellent communication (verbal and written) skills with the ability to share opinions clearly.
- Excellent problem-solving and analytical skills with keen attention to detail
- Strong organization, planning, prioritization, and time management skills. with a demonstrated ability to proactively anticipate and act.
- Ability to work collaboratively and maintain effective relationships in a team environment, and independently as a self-starter with little supervision.
- Representing Multiview’s values and advancing the reputation of the company and its clients.

**WHAT WE WOULD LOVE TO SEE?**
- 3+ year experience in Software as a Service company is considered an asset.
- Experience in client-facing situations and the ability to provide exceptional client service.
- United States healthcare experience is considered an asset.
- Experience comes in many forms, many skills are transferable, and passion goes a long way. If your experience is close to what we are looking for, consider applying. We know that diversity of thought makes for the best problem-solving and creative thinking, which is why we are dedicated to adding new perspectives t

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