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Association Coordinator

4 months ago

Hamilton, Canada IAAE Canada Full time

Founded in 1994, the International Association of Airport Executives Canada serves the management and operations staff at over 300 airports across Canada. IAAE Canada assists airport executives in fulfilling their responsibilities to the airports and communities they serve, through personal and professional development and training.

We deliver a wide range of industry services and professional development opportunities including training, conferences, and the Canadian Airport Industry Accreditation Program.

We are looking for a self-driven **Association Coordinator**, located in the Hamilton, ON area to assist with the management of day-to-day operations. You will be required to attend in-person meetings as required and on short notice. This position will require 20 scheduled but flexible hours of work per week with an hourly wage of $30/hr.

**General Administration**

Record and distribute minutes for Board/Committee calls

Low level website maintenance and updates

Monitor and post on IAAE Canada’s social media and respond as needed.

Endorse other airport associations communications CAC, RCAC and provincial as directed.

Other duties as assigned by the Executive Director and Board of Directors

**Committees**

Schedule and record committee calls; prepare and dispatch agendas, minutes, additional items

Create drafts of policies/programs for input from Committees and Board of Directors. Update said documents until approved for circulation

Oversee and coordinate production of editorial content for bi-annual editions of our Airport Magazine

Create, dispatch, track, and report results of annual Membership surveys from input from committee

Annual Report compilation & creation

**Electronic Newsletter**

Weekly research & assembly of news items

Update photos, Greetings & Association news

Research and post/update and insert links for Upcoming Conferences Update and insert links for upcoming Training Courses

Research and post/update Employment Opportunities

Maintain mailing list (subscriptions/removals)

Dispatch weekly

**Meetings & Conferences**

Coordinate the planning and administration of the annual IAAE Canada - F.O.A.M. Conference and participate in all planning meetings.

CM and Accredited Member Forums

Create Power point presentations, program, create 7+ pages on website with links to online Store

(update\amend as needed)

Enter/track online registration in spreads sheet

Populate attendee spreadsheet via purchases in the online store

**Training**

Produce & dispatch name tags, sign in sheets, certificates & feedback forms for each course both in
- person and virtually via Zoom

Tabulate course feedback surveys

Populate registrant spreadsheet via purchases in the online store

**Community Relations**

Communicate with members to keep them informed of the work of the organization and to identify changes in the community served by the organization

Establish good working relationships and collaborative arrangements with members, industry groups, and other organizations to help achieve the goals of the organization.

Organize and execute conferences and meetings

**Job Types**: Fixed term contract, Part-time
Contract length: 24 months
Part-time hours: 20 per week

**Salary**: $30.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- Work from home

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Hamilton, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 3 years (preferred)

Work Location: One location

Application deadline: 2023-01-30