Contracts Clerk

2 months ago

Port Moody, Canada Community Living BC Full time

**_We are proud to be selected as one of _**_B.C.'s Top Employers_**_ once again_**

**If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you**

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of _Communities of belonging, lives with connection_.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

**The Role**:
As a Contracts Clerk at CLBC, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff. Duties include:

- Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area.
- Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
- Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
- Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
- Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
- Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
- Liaising with Quality Service Analysts for initial, renewal and modification contracts
- Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority per CLBC policy and procedure
- Resolving transactions that are not in compliance, referring complex transactions to the supervisor
- Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

If you're an administrative professional who loves staying organized, excels at managing multiple tasks, and has a sharp attention to detail, this role could be your next great opportunity We're looking for someone who enjoys working with others, communicates clearly with a diverse range of people, and listens actively to ensure nothing is missed. Bring your time management skills and collaborative spirit to a team where your contributions will make a real difference.

**Qualifications**:

- Grade twelve diploma or equivalent education
- A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
- Strong MS Word and MS Excel skills
- Typing speed of 50WPM

**Additional Info**:
Team: Vancouver Coastal East
Status/Term: Auxiliary. Anticipated 42 hours bi-weekly to February 6, 2026
Classification/Salary: Clerk R12 - Position starts at $29.78 per hour

**Closing date: November 14, 2024

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