Contracts Clerk

4 months ago

Port Moody, Canada Community Living BC Full time

**_We are proud to be selected as one of _**_B.C.'s Top Employers_**_ once again_**

**If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you**

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of _Communities of belonging, lives with connection_.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

**The Role**

As a Contracts Clerk at CLBC, you will be responsible for processing various administrative and financial documents, inputting system data, providing reception and switchboard services, as well as administrative and program support to staff. Duties include:

- Preparing, tendering for, awarding, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area.
- Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports as required to managers and CLBC staff
- Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system, including scanning of documents
- Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
- Producing reports
- Greeting, screening and directing families and persons with developmental disabilities to the appropriate office and agency for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
- Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
- Liaising with Quality Service Analysts for initial, renewal and modification contracts
- Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority per CLBC policy and procedure
- Resolving transactions that are not in compliance, referring complex transactions to the supervisor
- Processing invoices in preparation for invoice entry by the Accounts Department
- Liaising with service providers and Quality Service Analysts to assemble and prepare, as directed, all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

This is the role for you if you are an administrative professional who:

- has excellent attention to detail
- enjoys working collaboratively
- has excellent listening skills
- is able to clearly communicate to a wide range of individuals
- has strong organizational and time management skills
- is able to manage several concurrent tasks

**Qualifications**
- Grade twelve diploma or equivalent education
- A combination of 3 years of clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
- Strong MS Word and MS Excel skills
- Typing speed of 50WPM

**Benefits **You will receive a comprehensive benefits package:

- Employer-paid extended health and dental plan
- A BC Public Service Pension plan with employer contributions
- Generous vacation plus additional personal days
- Paid maternity/parental/adoption leave
- Life insurance, paid sick days, and, if needed, long-term disability
- Wellness supports, including an Employee and Family Assistance Program
- Professional development funds and resources to encourage continuous learning and skill development
- Access to government discounts to travel, cell phones, and more

**Additional Info**
Team: Local #/Regional
Status/Term: Regular/Part-time - 42 hours bi-weekly
Classification/Salary: Clerk R12: Position starts at $32,632 annually

**Closing date: September 15, 2024

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