Deputy Clerk

**Requisition Number**:2024-33

**Posted**:December 12, 2024

**Position Type**:Temporary, Full-Time

**Anticipated Contract Start/End Date**: March 2025 to September 2026

**Location**:Port Elgin, ON

**Number of Vacancies**:1

**Saugeen Shores: Both city and town, wrapped in a village.**
Choosing to work and live in Saugeen Shores gives you an unparalleled choice of easy-going lifestyles, economic opportunities and nature at every turn. You can truly create your own village in this growing, diverse community of neighbourhoods and amenities. You can replace long commutes with easy lakeshore rides. You can choose to be as active or relaxed as you want to be. You can make all these great choices without sacrificing family life, schools, and even access to the wide world. Nestled on the shores of Lake Huron with forests and farms all around, Saugeen Shores is the promise of both cities and towns, wrapped in a village.

**The Team**:
We take our team-first culture so seriously; we wrote a Team Saugeen Charter to celebrate and protect it. Our shared role is to keep Saugeen Shores safe, well-serviced, growing and vibrant in ways that respect the public and reflect our members. We develop careers from the inside first. We engage each other personally and professionally. We welcome change. we embrace new ideas. We do more than live with work processes; we seek to continuously improve them. And we have each other's backs - because that is what great teams do.

**What we offer you**:

- Enrollment in the OMERS pension plan.
- A passion for investing in our workforce through continuous learning and development
- Flexible work options.

**About the Role**:

- We are searching for a conscientious and detail-oriented individual to join our team. As the Deputy Clerk, reporting to the Manager, Legislative Services/Clerk, you will assist in performing the statutory duties of the Clerk as set forth in the applicable provincial legislation. You will assist with the day-to-day operations of the Clerk's Division and carry out responsibilities in the following areas: Council and committee meetings; act as Accessibility Coordinator; by-law coordination; communications; business licensing; and Commissioner of Oaths and Vital Statistics.
- Coordinate and oversee preparation of Council/Committee meeting agendas and meeting notices.
- Attend and record the proceedings of Council/Committee meetings and oversee preparation and distribution of minutes of the meetings and ensure completion of follow-up correspondence arising from the meetings.
- Facilitate the timely submission of staff reports and presentations with departmental staff.
- Conduct research and analysis for report by-law, policy and resolution preparation.
- Interpret by-laws, resolutions, policies and procedures for staff and the public.
- Serve as the Accessibility Coordinator including overseeing and co-ordinating the implementation of the Accessibility for Ontarians with Disabilities Act (AODA).
- Assist with the planning, organization and delivery of the Municipal Election in coordination with the Manager, Legislative Services/Clerk.
- Serve as the Heritage and Accessibility Committee Staff Resource and Secretary and ensure compliance with the Ontario Heritage Act.
- Assist the Clerk with special projects and initiatives relating to policy, procedures and program development, including research of legislation, regulations, provincial policy and municipal best practices.
- Assist with offers to purchase and sale of municipal property, lease agreements, licences of occupations and easements.
- Act as Deputy Division Registrar for births, deaths and marriages and ensure compliance of business licenses, taxi licenses, lottery licenses and animal licenses.
- Support the Animal Control Program and work with pet owners to ensure compliance with the Animal Control By-Law.
- Serve as the Commissioner of Oath.
- Assume the duties of the Clerk in the absence of the Manager, Legislative Services/Clerk.

**Competencies and skills you bring to the role**:

- Adaptability: You can adapt efficiently and effectively in response to new processes and changing circumstances.
- Attention to Detail: You have strong attention to detail by exhibiting thoroughness and accuracy in accomplishing a task.
- Communication: You have proven ability to communicate successfully and confidently both verbally and in writing.
- Confidentiality: You respect and maintain confidentiality and exhibit professionalism in all interactions.
- Interpersonal: You exhibit strong interpersonal skills that allow one to work effectively with diverse stakeholders.
- Organizational: You are highly organized, and you can process detailed information effectively and consistently.
- Ownership: You take pride in the work that is accomplished and understand the function of tasks within the larger picture of the organization. You ensure deadlines are met and work is completed properly.
- Professionalism: You demonstrate prof