Administrative Interns
4 days ago
JIAS Toronto is a charitable organization dedicated to the welcome, settlement, and integration of new immigrants and refugees in the Greater Toronto Area. JIAS Toronto supports newcomers through case management, referrals to a wide variety of community and government agencies, workshops, and programs to support integration, and formal and informal language learning programs. We work to advance the wellbeing and social integration of all newcomers by providing a range of services and programs
**RESPONSIBILITIES**:
JIAS Toronto is currently recruiting for four (4) **Administrative Interns **to assist with various admirative needs within the agency. These full-time positions are funded by Canada Summer Jobs and require the incumbent to be between the ages of 18 to 30 years of age and be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment. **These positions will pay $15 per hour up to 420 hours.**
**Your responsibilities will include**:
- Assist staff with scanning, organizing, and preparing documents to upload into a case management system
- Assist staff in arranging virtual meetings and telephone calls with collateral
- Organize and maintain office record and files in their proper locations
- Assist in coordinating the logístical aspects of Agency programs and services, such as meetings, seminars and other events
- Administer and manage inbound/outbound mail, including priority post, packages, courier services and other correspondence
- Maintain stock area is clean and presentable manner, ensure adequate level of office supplies.
- Assist with Data entry.
- Other duties as assigned or required.
**REQUIRED QUALIFICATIONS**:
- Post-Secondary degree/diploma in a business administration, communications, or a related field.
- High proficiency in Microsoft Office Package (Word, Excel, Outlook, and PowerPoint).
- Experience using client record management systems.
- Excellent communication, organizational and interpersonal skills.
- Must be a team player and able to support multiple clients and settlement workers simultaneously.
- Must be very detail oriented.
- Ability to work in fast paced environment and meet deadlines
- Fluency in languages that relate to the Agency client base will be considered an asset such as Hebrew, Russian, Arabic, Tigrinya, Farsi, Dari, Pashto, Ukrainian, etc.
**JIAS Toronto has a COVID-19 vaccination policy in place. As a condition of employment, all employees are required to be vaccinated for COVID-19, unless a valid exemption under the **_Ontario Human Rights Code _**is provided.**
**We thank all applicants for their interest, however only those considered for an interview will be contacted.
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