HR Administrator

1 month ago

Richmond Hill, Canada Connex Telecommunications Inc. Full time

**Job-Type**: Full-time Contract (18 months)
**Working condition**: Hybrid (1-2 days in the office)
**Location**: Richmond Hill, ON
As an HR administrator, you are responsible for handling administrative tasks related to employee records and HR systems (Dayforce), as well as assisting employees regarding HR policies and procedures.

**Responsibilities**:

- Ensure accurate and up-to-date records of employee information, such as personal details, employment contracts, benefits, and performance reviews. Handle confidential information with sensitivity and in compliance with data protection regulations.
- Assist in the recruitment process by coordinating background checks, and preparing job offer letters. Facilitate the onboarding process for new hires, including administering orientation programs and completing necessary paperwork.
- Guide employees on HR policies, procedures, and employment-related matters. Ensure compliance with legal requirements and internal policies, including maintaining employee handbooks and updating policies as needed.
- Utilize HR software and databases to input, update, and retrieve employee data. Generate reports and analyze data to support decision-making and identify trends or areas that require attention.
- Collaborate with the finance department to ensure accurate and timely payroll processing. Assist employees with benefits enrollment, changes, and queries.
- Assist in the organization and coordination of training programs, workshops, and employee development initiatives. Maintain training records and track employee participation.
- Assist in managing employee relations matters, including conducting investigations, documenting incidents, and providing advice on dispute resolution processes.
- Draft and review HR-related documents, such as employment contracts, promotion letters, and disciplinary records. Ensure compliance with legal requirements and company policies.
- Stay updated on HR laws, regulations, and best practices to ensure compliance. Assist in drafting and updating HR policies and procedures accordingly.
- Perform general administrative tasks, such as filing, and scanning. Assist in organizing HR events and meetings.

**Required Skills**:

- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication skills, both verbal and written.
- Ability to handle confidential information with discretion.
- Proficient in using HRIS (Human Resources Information Systems) and other HR-related software.
- Familiarity with employment laws and regulations.
- Strong problem-solving and decision-making abilities.
- Ability to work independently and as part of a team.
- Strong interpersonal skills and ability to build relationships with employees at all levels.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Bilingual (English and French)

**Required Qualifications**:

- Bachelor's degree in Human Resources, Business Administration, or a related field (or an equivalent combination of education and experience).
- Previous experience in a similar role as an HR Administrator or HR Assistant is preferred.
- Knowledge of HR best practices and current trends and provincial legislations.
- Familiarity with various HR processes, such as recruitment, onboarding, payroll, and employee relations.

Our employees are the ambassadors of CONNEX with clients and business partners. Their skills, integrity and sense of responsibility are the keys to our success. Training for all employees, regardless of their function in our organization is considered a priority. In addition, our pay scale is competitive and we offer a full range of benefits.
We thank all applicants for their interest in this position, however only those selected for an interview will be contacted.
Build your career at Connex

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