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Operations Administrator

6 months ago

Powell River, Canada Tla'amin Lake Contracting Full time

This position will support and or oversee various operational and administrative duties. This includes processing and tracking operational KPI’s, leading safety inspections and documentation, maintaining all operational inspections, onboarding new employees and supporting operations as needed. Providing these services in an effective and efficient manner will ensure world class safety and operations.

This is a part-time, permanent position. Depending on experience and skills there is the opportunity for a full-time role with expanded duties.

This role will follow a hybrid work structure where employees can work from home but will be required to work from the office as needed based on demand and specific work tasks.

**Safety**
- Responsible for administering the company’s safety programs to continue to improve upon and maintain a world class safety culture within the company
- Document and organize all safety related material on a daily basis
- Ensure company is compliant with all safety related requirements
- Run the monthly Joint Health and Safety Committee (JH&S) meetings
- Build and supply supervisors and managers with materials for safety meetings and tailgates
- Ensure all required inspections and safety meetings are completed and documented
- Track employee safety training and ensure compliance with WHIMIS, first aid, S100 etc.
- Perform other related duties as required
- Track and administer the company’s Corrective Action Registry (CAR)
- Fully utilize and maintain Salus (electronic database) for all safety related materials and safety tracking

**Operational Administration**
- Perform the day-to-day processing of all operational inspections and KPI’s to ensure that they are maintained in an effective, accurate, and timely manner
- Build site safety plans for all supervisors
- Update and produce weekly manager and supervisor meetings documents
- Track and follow up on all operational inspections including but not limited to ETV, site, log truck, shop, office, parts, equipment and pickup inspections.
- Help with maintenance inspections and the building of a new electronic maintenance program with the manager
- Manage subcontractor onboarding, including but not limited, to verifying insurance, WCB, Safe company certification etc.
- Track new and completed jobs, maintaining databases of such in the accounting, payroll and safety systems.

**Human Resources**
- Complete aspects of human resource functions to assist with the recruitment and onboarding of staff
- Responsible for employee signup (onboarding) and health and safety training
- Ensure that all new employees have filled out the required paperwork prior to beginning employment and that onboarding checklist is complete
- Maintain all safety and training aspects of employee files
- Monitor and update the company’s social media pages to engage our community and help with brand awareness and recruiting

**EXPERIENCE AND QUALIFICATIONS**
- University degree or diploma in Accounting/Business, Human Resources, Project Management or Finance related.
- 1-2 years’ experience as an Administrator
- Excellent working Knowledge of Microsoft office program suite. (Excel, Word, Outlook etc.)
- Familiar with WCB and other safety regulations considered an asset.
- Experience in forestry considered an asset.

**REQUIRED SKILLS & ABILITIES**

**Skills**
- Detail oriented
- Goal Oriented
- Excel Spreadsheet building
- Efficient
- Team player
- Exceptional people skills

**Abilities**
- Working with tight deadlines
- Organized
- Time management
- Problem solving
- Strong work ethic
- Strong communicator
- Able work independently
- Positive attitude

**Job Types**: Part-time, Permanent
Part-time hours: 20 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Powell River, BC V8A 0B6: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: Hybrid remote in Powell River, BC V8A 0B6