Office Administrator

4 weeks ago


Stratford, Canada Parr Mechanical Plumbing and Heating Inc Full time

**Objectives of this role**
- Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
- Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
- Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience

**Responsibilities**
- Handle phone calls and all related correspondence
- Maintain cleanliness of office space
- Greet office visitors and field inquiries from sales representatives
- Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, employee forms, and sorting and distributing incoming mail
- Complete and maintain filing and job binders for all completed work
- Prepare and send invoices, maintain client databases, monitor and complete follow ups for A/R
- Enter timesheet data for employees into QuickBooks and ensure accuracy
- Update spreadsheets used by accounting, production, and estimators
- Ensure adherence to relevant company procedures and policies
- Other duties as assigned

**Required skills and qualifications**
- Adaptability and flexibility to adjust priorities for whatever task is most important at any given time
- Proven success in office administration
- Superb written and verbal communication skills
- Strong time-management and multitasking abilities
- Ability to maintain confidentiality of company information
- High school diploma or equivalent
- Outstanding communication and interpersonal skills
- Excellent organizational and time management skills
- Proficiency with all Microsoft programs, QuickBooks, and the aptitude for learning new software and systems
- Attention to details

**Salary: $22.00 to $25.00 per hour**

**Schedule**:
**-Monday to Friday**

**Education**:
**-Secondary School (preferred)**

**Experience**:
**-Office Administration: 2 years (preferred)**

**-QuickBooks: 2 years (preferred)**

**Job Types**: Full-time, Permanent

**Salary**: $22.00-$25.00 per hour

**Benefits**:

- Casual dress
- Commuter benefits
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Stratford, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Office: 5 years (required)

**Language**:

- English (required)

Licence/Certification:

- Class G Licence (required)

Shift availability:

- Day Shift (required)

Work Location: In person

Expected start date: 2023-07-31


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