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Office Assistant Including Conveyance, Reception

1 month ago

Vernon, Canada Accent Property Management Ltd. (Strata) Full time

**About us**

Accent Property Management Ltd. (Strata) is a small business in Strata Management. We are professional, customer-centric, and offer a rewarding and enjoyable team environment that is fast paced and requires great attention to detail. Each position interacts with others in the office and we keep a positive and compatible outlook.

Our work environment includes:

- Growth opportunities

**Office Assistant Including Conveyance, Reception & Accounts Payable Support**

This position will provide support to the receptionist and accounts payable positions, as well as manage other in office administration. You would assist by:
Assist Accounting Department:

- receiving invoices, filing
- coordinating signatures for cheques and pick up or mailing to contractors

Administrative and Office Assistance assist with:

- key administration (supported) - become our resident expert
- with completion of Strata Property Act Forms B and F conveyancing documents
- Worksafe BC Returns
- GST Returns
- with preparation of bookkeeping matters
- filing
- Excel spreadsheet and a/r entry into Sage Accounting
- agenda and minutes preparation assistance
- daily sanitizing, weekly garbage removal, recycling and dusting when time allows

Assist Distribution:
When supporting the Reception Position:

- being on time to potentially open the office for 8:30 and stay until 4:30 when required
- greeting at the front desk
- collecting and distributing information received
- answering phones and directing calls (we have an automated system)
- date stamping and scanning incoming documents to the server and managers
- writing welcome packages for new owners
- assisting with providing keys to contractors, with the support of other staff
- filing, copying, scanning
- directing incoming calls, including directing emergency calls in an assertive and common sense fashion
- learning and assisting with the duties of an unlicensed assistant under the Real Estate Services Act
- updating contact information
- managing petty cash
- receipting cash collected on behalf of strata clients
- advising when enterphones need updating
- charging for lost or new keys/fobs
- advising when elevator blankets need to go up at buildings

Our staff work in a team environment that is fast paced and requires great attention to detail. Each position interacts with others in the office and we keep a positive and compatible outlook.

Wages are anticipated to be approximately $20/hour depending on the skills of the applicant and there is a three-month trial period to ensure a good fit. If you feel you would like to join our team at Accent Property Management, please submit your resume. Thank you.

**Job Type**: Part-time
Part-time hours: 20-30 per week

**Salary**: $20.00 per hour

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Vernon, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Bookkeeping: 3 years (required)
- Administrative experience: 1 year (required)

**Language**:

- English (required)

Work Location: Hybrid remote in Vernon, BC

Application deadline: 2023-02-28
Expected start date: 2023-02-16

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