Travel and Project Coordinator

2 weeks ago

Cambridge, Canada ATS Automation Tooling Systems Full time

Join our globally growing team at ATS Industrial Automation where we create complex automation solutions at the highest level that sustainably impact lives around the world.

At ATS, a publicly traded global company with a proud 40-year history, we help drive the future with our factory-wide automation solutions. At ATS Industrial Automation, what we do matters - both to our customers and to their customers. With 1000 skilled employees around the world, we design, build and service mission-critical automated assembly and test solutions for mobility, nuclear and specialty automation. Our customers are leaders in their industries and rely on us to deliver what we promise - on time and on budget. Combined with our broad product portfolio, financial strength and global presence, we provide our customers with the best automation solutions wherever and whenever they need them.

**Major Duties**:
ATS Industrial Automation Cambridge is looking for a Travel and Project Coordinator. Main responsibility is to coordinate travel bookings for Full-time staff and provide Project related support. This team works in a Hybrid work environment that requires 3 days in the office. This position is an ideal opportunity for an organized and driven administration professional who will take relentless ownership of the role and who has the desire to make significant contributions to the growth of ATS Industrial Automation team.

**Specific Responsibilities**:

- Manage travel booking required for our Full-time staff.
- Prepare and update presentations, reports and spreadsheets as required.
- Assisting Project teams with preparation of and kick-off of new projects, including arranging meetings, initiating SharePoint project sites, initiating Jira issue tracking sites, etc.
- Assist project teams with project related documentation and ensuring compliance with departmental procedures.
- Maintain PO/COR internal approval tracking.
- Track and distribute SAT/FAT status reports monthly.
- Send out customer satisfaction surveys upon project completion.
- Prepare customer invitation letters and visitor notifications.
- Maintain departmental procedures within internal SharePoint sites and BQMS.
- Maintain project list for all active and closed jobs and post to SharePoint site.
- Support Auditing department & ISO compliance as required.
- Help with meeting logistics (rooms arranged, catering requests etc.) which includes any off-site meetings.
- Prepare office space and order office supplies for new departmental employees.
- Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct.
- Adhere to all health and safety rules and procedures.
- Special Projects support as requested.

**Qualifications**:
**Education**:

- Post-secondary degree or diploma in Business Administration related discipline or equivalent experience.
- Experience and/or exposure to booking travel required, booking travel within Concur is an asset.
- Experience with SharePoint is an asset.

**Experience**:

- Minimum 5 years’ experience in business administration
- Strong skills in Office 365 Word, Excel, Planner and PowerPoint and other live documents
- Strong analytical and organizational skills
- Excellent communication skills are an asset - seeking to understand through active listening is essential.
- Ability to work collaboratively with a team but effectively work independently.
- Experience managing multiple tasks and the ability to prioritize work effectively.

**Why should you join ATS Industrial Automation?**
- Be a part of an engaged, empowered and innovative global workforce
- We offer a robust total rewards package
- Competitive starting salaries, comprehensive health and dental benefits, overtime pay, employee bonus, RSP matching, Employee Share Purchase Program
- We provide awesome work perks such as treat days, gourmet coffee and beverages, subsidized breakfast and lunches in our cafeteria, employee referral bonuses and lots more.
- We are intentional about your professional growth and development through internal career opportunities and our educational reimbursement program.

ATS is in compliance with the Accessibility for Ontarians with Disability Act (AODA), 2005 and will, upon request, assist those who may require specific accommodations due to a personal disability. We would ask that those who require assistance to notify our offices as soon as possible if accommodation is necessary

If you're excited about this role, but do not meet all the qualifications listed above, you are still encouraged to apply.

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