Communications Administrator

6 months ago

Calgary, Canada Calgary Academy Full time

**About Us**
- At the heart of all we do is a commitment to the individual child. For over four decades, Calgary Academy (CA) has remained dedicated to creating an exceptional educational environment that fully embraces each student's unique learning profile, offering tailored pathways to their success. Our primary aim is to craft engaging, student-centred experiences that foster a deep-rooted love for learning in K-12 education. Our approach to teaching and learning is underpinned by our four pillars, a set of core beliefs, and the guiding principles of The CA Way, all of which empower a diverse range of learners to pursue lives filled with passion and purpose.

Headwater Learning Foundation (HLF) is the fundraising arm and supporting partner of both CA and HLS, HLF provides the resources necessary to unleash possibilities in learning innovation and fundraising initiatives.

Headwater Learning Solutions (HLS) is a community consulting arm that empowers learner achievement by delivering customized education solutions through partnerships and an interdisciplinary network of specialists.

These three entities are known as the Headwater Learning Group (HLG).

**About the Role**
- As a Communications Administrator, you will be responsible for supporting the administrative responsibilities of the Communication's Team, dedicated to ensuring the seamless delivery of high-quality services to all stakeholders. This role reports directly to the Director of Communications and will be joining a dynamic team of six.
- As an essential member of HLF, you'll have the opportunity to contribute to the mission and grow both personally and professionally. Embracing our REACH principles - Respect, Enthusiasm, Altruism, Commitment, and Honesty - you'll find a nurturing environment that empowers you to excel. Joining our team means you have the chance to significantly impact the lives of CA students, families and the broader community while also developing and refining your skills and expertise.

**Salary Range**

**Highlights of Key Responsibilities**
- Administrative Support- Manage administrative responsibilities for the Communications team, overseeing tasks such as printing, scanning, ordering, and scheduling.-
- Contribute to creating impactful promotional material by assisting in preparing brochures, reports, newsletters, and other promotional content.Monitor inventory levels of print and promotional supplies.-
- Record accurate minutes and meeting summaries.Photography & Video Coordination- Assist in scheduling and coordinating the logistics of photoshoots and video filming.Contribute to set decoration and set up for photo shoots and video filming.Community Activities- Support in event planning, preparation, set-up, and take-down, including occasional errands and supply pickups for events coordinated by the communications team.-
- Commit to continuous skill development in essential technology systems, including Adobe PDF, Adobe InCopy, Shopify, and WordPress.**Qualifications**
- Zero to one year of experience in an administrative position.
- Related communications experience would be considered an asset.
- Completion of high school or equivalent education with completion of position relevant program, courses, certificate, and/or diplomas.
- Tech-forward mindset with a keen interest in mastering various systems, including Adobe PDF, Adobe InCopy, Shopify, and WordPress.
- Skilled in Microsoft Office, including advanced proficiency in Excel, Word, Outlook, and PowerPoint.
- Exceptional organizational skills, with a proven ability to prioritize tasks effectively and consistently meet targeted deadlines.
- Effective communication skills required to exchange job-related information with all levels of the organization, emphasizing common courtesy and tact.
- Collaborative team player with a positive and solution-oriented mindset.
- Access to a vehicle and valid class 5 driver’s license.
- Clear Criminal Background and Vulnerable Sectors Check.

**Our Assets**
- At the Headwater Learning Group, we are passionate about creating a thriving educational environment for our students. However, we recognize that the true heart of our success lies in our dedicated employees who choose to pursue their career passions within the Headwater Learning Group.

Our commitment to our employees is centred on their well-being and financial security. We prioritize you and your family by offering extended health and drug coverage, access to an Employee & Family Assistance Program, income protection in case of unforeseen circumstances, a Wellness Benefit designed to nurture your physical and mental health, and an RRSP matching program to secure your financial future.

To promote work-life balance, for this role, we provide ample vacation time, beginning at four weeks, complemented by an additional two and a half weeks of paid winter break. In addition, we offer a Personal Day, Sick Days as required, and top-up programs for Maternity and Paternity le

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