Service Administrator
4 months ago
It is cool here Join our dynamic group at CTR Refrigeration as a Service Administrator. We are seeking your passion and enthusiasm in executing a broad range of administrative, service dispatch, customer, operational and accounting responsibilities.
Your full-time role of Service Administrator will include:
- Perform all Payroll tasks for Service & Construction Technicians to completion for each pay period for the Controller
- Monitoring, prioritizing and organizing Work Orders for Service and Construction technicians to ensure proper completion for payroll and invoicing
- Accurately and completely process Work Orders and invoice them. Run reports in Timberline to ensure everything is correctly completed.
- Using Great Plains software, process Work Orders, Proofs and Invoices
- Create and process Service Work Orders and Purchase Orders
- Providing administrative support to the Controller, Service & Maintenance Manager, Refrigeration Department and Refrigeration Technicians
- Cross-train with Service Dispatch and Construction billing roles to ensure workflow continuity in the Refrigeration Department during breaks, vacation, leaves.
- Access customer billing portals so CTR can bill our work accordingly
- Using Holman/GeoTab Software, coordinate truck inventory and scheduling maintenance and repairs
- Exceptional communication and organization skills required
- Ability to manage multiple tasks in a fast paced environment
- Maintain regular consistent and professional: attendance, punctuality, office attire adhering to relevant health and safety procedures
- Provide courteous and professional customer service to customers and colleagues in a Team atmosphere
- High School Diploma or equivalent
- Experience in a Payroll/Billing and/or Service Dispatch environment an asset
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Experience working with Great Plains Construction software or like program would be an asset
- Basic understanding of accounting (A/R & A/P)
- Excellent interpersonal / team building skills, reliable and trust worthy
- Have reliable transportation
- Ability to multi-task and prioritize work load & be detail oriented
- Ability to effectively communicate (verbal and written) in a wide variety of settings with a wide variety of people
- Effective organizational, time management and problem solving skills
- Demonstrated attention to detail while maintaining a high level of accuracy
- Ability to work under pressure.
We offer a competitive hourly wage and weekday daytime hours. Competitive Benefit Package includes: Medical, dental, vision, prescription drug coverage, paid holidays and other family-oriented benefits. An RRSP plan with employer match is offered after one year of employment.
-
Administrative Services Assistant
2 months ago
Calgary, Canada Correctional Service Canada Full timeCorrectional Service Canada Calgary (Alberta), Drumheller (Alberta), Edmonton (Alberta), Grande Cache (Alberta), Grande Prairie (Alberta), Innisfail (Alberta), Lethbridge (Alberta), Maskwacis (Alberta), Medicine Hat (Alberta), Red Deer (Alberta), Brandon (Manitoba), Stony Mountain (Manitoba), Thompson (Manitoba), Winnipeg (Manitoba), Yellowknife (Northwest...
-
Administrative Assistant
3 months ago
Calgary, Canada Johnson Service Group, Inc. Full timeJohnson Service Group (JSG) is seeking a proactive and detail-oriented Administrative Assistant (Contractor Service Representative) to join our team in Calgary. **Essential Functions and Responsibilities**: - Assist with the onboarding process for contract personnel, including paperwork, scheduling background checks, and guiding contractors through...
-
Administrative Assistant
3 months ago
Calgary, Canada Johnson Service Group, Inc. Full timeJohnson Service Group (JSG) is seeking a proactive and detail-oriented Administrative Assistant (Contractor Service Representative) to join our team in Calgary. **Essential Functions and Responsibilities**: - Assist with the onboarding process for contract personnel, including paperwork, scheduling background checks, and guiding contractors through...
-
Payroll Administrator
3 months ago
Calgary, Canada Essential Coil Well Service Full timeElement Technical Services is a private oilfield services company with operations in Canada and the United States. Element specializes in providing its customers with industry leading fracturing and coiled tubing completion services. We are committed to delivering our services, on budget, on time, and exceeding customer expectations while providing a safe...
-
Branch Administrative Support
6 months ago
Calgary, Canada Service Experts Canada Full timeOverview: **Accounts Payable Clerk and HVAC Dispatch Assistant** **Reports To**:General Manager and/or Office Manager **Status**: Full-time, Regular **Category**: Administration **Location Name**: Classic Fireplace **Location Address**: Calgary, AB **Join the team of experts and realize your true potential!** **Why You Should Join the Service Experts...
-
Administrative Assistant
3 months ago
Calgary, Canada Universal Rehabilitation Service Agency Full timeAre you Looking to grow your career? We may have an opportunity for you! POSITION: Administrative Assistant WHAT YOU NEED (QUALIFICATIONS): - A clear Criminal Record and Children Intervention checks. - Post-secondary education in Business Administration or related field is considered an asset. - At least one year of experience in office settings and...
-
Administrative Assistant
7 months ago
Calgary, Canada Universal Rehabilitation Service Agency Full timeAre you Looking to grow your career? We may have an opportunity for you! POSITION: Administrative Assistant WHAT YOU NEED (QUALIFICATIONS): - A clear Criminal Record and Children Intervention checks. - Post-secondary education in Business Administration or related field is considered an asset. - At least one year of experience in office settings and...
-
Customer Service/admin
4 months ago
Calgary, Canada EXECUTIVE MAT SERVICE Full time**Company Overview**: Join our dynamic team at Executive Mat Service. We are committed to delivering exceptional service and value to our clients. As we continue to grow, we are seeking a dedicated Customer Service Administrative professional to join our team. hours - Monday - Friday 9:00-5:30 **Responsibilities**: - Manage incoming calls and...
-
Operations Support Administrator
3 months ago
Calgary, Canada Rockwood Service Corporation Full timePosition Summary: Rockwood Service is currently recruiting for a operations support administrator. This role is critical in supporting field operations and the finance team by creating and managing jobs, processing time tickets, and provding additional administrative support. Successful candiates will have strong organizational skills, exepctional attention...
-
Administration/customer Service
1 month ago
Calgary, Canada EXECUTIVE MAT SERVICE Full timeWe are a fast-growing family-oriented, culturally diverse, Canadian Company based in Alberta, and we are seeking a Customer Service /Admin for our Head office in Calgary. The Calgary market brings great growth opportunities and provides exciting career opportunities for the future. We take a team approach to business where the customer and the environment...
-
Administration/customer Service
3 months ago
Calgary, Canada EXECUTIVE MAT SERVICE Full timeWe are a fast-growing family-oriented, culturally diverse, Canadian Company based in Alberta, and we are seeking a Customer Service /Admin for our Head office in Calgary. The Calgary market brings great growth opportunities and provides exciting career opportunities for the future. We take a team approach to business where the customer and the environment...
-
Legal Administrative Assistant
2 months ago
Calgary, Canada Trican Well Service Full time**TRICAN** is Canada’s leading pressure pumping company; we prioritize our people, customers, innovation, and the environment. Trican offers more than just great jobs, we offer long term careers. At Trican, we believe success begins with our people, as our name and reputation are reflected in the excellence demonstrated by our employees. Come try Trican...
-
Office & Warehouse Administrator
2 months ago
Calgary, Canada Corrosion Service Company LTD Full time**Corrosion Service Company Limited (CSCL)** was founded in 1950 by Thomas R.B. Watson as the first Canadian firm to specialize in cathodic protection and corrosion engineering. Our founding philosophy was based on the principles of providing great customer service and developing a deep understanding of customer needs, these same core principles still guide...
-
Payroll and Benefits Administrator
6 months ago
Calgary, Canada Universal Rehabilitation Service Agency Full timeAre you Looking to advance your professional career while making a difference in the lives of individuals? We may have an opportunity for you! POSITION: Payroll and Benefits Administrator (Onsite - Calgary AB.) WHO YOU ARE: - Ability to handle stressful situations and use effective coping strategies. - Takes initiative to solve problems and utilizes...
-
Office Administrative Assistant
7 months ago
Calgary, Canada Brothers Tire Service Ltd Full timeEducation: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Determine and establish office procedures and routines - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Compile data, statistics and other information - Order office supplies and maintain inventory -...
-
Service Administrator
2 months ago
Calgary, Canada Element Refrigeration & HVAC Ltd. Full time**Who you are**: You are a highly organized, reliable person, who enjoys the challenge of ensuring documents, processes and information are accurate. You are a detailed orientated, energetic, strong multi-tasker that can balance many tasks and priorities. **Who we are**: Element Refrigeration & Air Conditioning is a reputable commercial refrigeration and...
-
Service Administrator
2 months ago
Calgary, Canada Amun Mechanical Full time**About us** A fleet repair facility in Calgary. We are looking for an enthusiastic Service Administrator to join our team. we are dedicated to providing excellent service and expertise for all your heavy-duty & automotive fleet repair needs **Job Summary**: - Coordinate office activities and operations to secure efficiency and compliance to company...
-
Administrative Officer
1 month ago
Calgary, Canada Stu-view Overseas Service Calgary Full timeEducation: College/CEGEP - Experience: 7 months to less than 1 year - or equivalent experience - ** Tasks**: - Review and evaluate new administrative procedures - Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation - Assist in the preparation of operating...
-
Service Administrator
3 months ago
Calgary, Canada Amun Mechanical Full time**About us** Amun Mechanical is a fleet repair facility in Calgary. We are looking for an enthusiastic Service Administrator to join our team. we are dedicated to providing excellent service and expertise for all your heavy-duty & automotive fleet repair needs **Job Summary**: - Coordinate office activities and operations to secure efficiency and...
-
Service Administrator
6 days ago
Calgary, Canada Mercedes-Benz Country Hills Full time**Mercedes-Benz Country Hills is looking to hire a Service Administrator to assist with their busy service department!** **About Mercedes-Benz Country Hills** Mercedes-Benz Country Hills is a premier automotive dealership in Calgary, Alberta, dedicated to delivering unparalleled luxury and performance to our clients. As an authorized Mercedes-Benz dealer,...