Contract & Special Services Clerk

4 months ago


Brampton, Canada City of Brampton Full time

**Job Description**:
**JOB TITLE**: Contract & Special Services Clerk

**DEPARTMENT**: Public Works & Engineering

**POSTING NUMBER**: 106265

**NUMBER OF POSITIONS**: 1

**JOB STATUS & DURATION**: Temporary 18-months

**HOURS OF WORK**: 35 hour workweek

**LOCATION**: Hybrid Model*- when working onsite, you will report to the location of West Tower.

**SALARY GRADE**: 5

**STARTING SALARY**: $932.05 per week

**JOB TYPE**: Union

**POSTING DATE**: August 23, 2024

**CLOSING DATE**: September 05, 2024

**AREA OF RESPONSIBILITY**:
Reporting to the Manager, Facilities Maintenance, responsible for the compiling and preparation a variety of reports, correspondence, spreadsheets, charts, graphs, invoices, purchase requisitions, purchase orders and bid documents.
- Maintain, update, archive Departmental and Corporate Contracts as well as assist in the administration of these contracts.
- Review statement of accounts and review, verify and process invoices.
- Update and maintain the Facility Maintenance Database (FMD) for citywide facility maintenance contracts.
- Liaise with applicable departments regarding changes and enquiries regarding contracts and invoices.
- Maintain WSIB Clearance Certificates and Insurance Certificates.
- Update monthly Service Contracts key performance indicators.
- Generate and review PeopleSoft Financial Reports, PO Balance, Requisitions Entry and Purchase Order and Invoice Inquiry.
- Review and update vendor monthly reports
- Provide administration support of current budget for Department’s Section.
- Responsible for MasterCard reconciliation and submission.
- Assist in arranging for co-op students.
- Track training/courses for full time staff.
- Respond to inquiries from internal and external clients.
- Provide administrative support in meetings and within the work team.
- Prepares outgoing mail for post office or courier, receives, sorts and distributes incoming mail.
- Performs other similar and related duties as assigned.

**SELECTION CRITERIA**:

- Completion of Grade 12 or equivalent.
- Over one (1) year, up to and including two (2) years office/contract administration experience.
- Good mathematical ability and organizational skills.
- Ability to type 40 w.p.m.
- Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
- Knowledge of MS Office (Outlook, Word, Excel and PowerPoint) and Peoplesoft financial systems is essential.
- Able to work independently and as part of a team.
- **Various tests and/or exams may be administered as part of the selection criteria._

**Interview**: Our recruitment process may be completed with video conference technology.

Applicants who do not meet the educational requirements but have direct related experience may be considered.

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