Executive Administrative Assistant

5 days ago

Montréal, Canada Medavie Blue Cross Full time

Position Type:
Permanent

If you’re looking for a fulfilling career that can make a real difference in your life, and the lives of others, you’ve come to the right place.

As a national health solutions partner, we put people first in everything we do — and that begins with our team of 8,000+ professionals who bring a cross-section of diverse life experiences and career expertise to Medavie. By collaborating and innovating together, our employees are creating industry-leading solutions in insurance, primary care and emergency medical services that impact millions of lives in Canada each year.

The Executive Administrative Assistant provides confidential administrative support to the VP IT team and her leadership team. They act as a link between the executive and other parties, provides full administrative support to the executive team and is responsible for maintaining the executives’ office records.

**Responsibilities**:
- Provide administrative support by managing the logistics of the VP IT calendars and schedule, organize meetings, make travel arrangements; follow up on issues, tasks and assignments; consolidate and prepare documents and presentation materials and screen/respond to incoming routine correspondence, inquiries and phone calls.- Organize and manage virtual meetings (Webex), run polls as required, follow-up on action items, keep the IT team’s SharePoint updated- Support the operation of the IT team and coordination of Board and steering committees’ meetings by providing assistance with the preparation and distribution of documentation and organization of meetings.- Manage strategic, confidential, and sensitive materials.- Review and approve standard departmental expenditures, maintain accounting records, and produce expense reports.- Assist with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities.

Requirements:
- College diploma program for executive administrative assistant, business administration or equivalent- Minimum of 3 to 5 years of relevant experience in a senior administrative role. (Previous work experience in Finance/IT would be considered an asset)- Due to our contractual obligations, the incumbent must be a Canadian citizen and receive enhanced reliability security clearance.- In-depth knowledge of MS Office products (including MS Word, Excel, PowerPoint, Webex Teams, Webex, SharePoint).- Digitally savvy and quick to learn new online solutions for tracking time, projects, actions- Communicates clearly and confidently, verbally and in writing, to a variety of audiences and demonstrates the ability to tailor information and delivery to suit the nature of the material, audience, and situation.- Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; is dedicated to meeting the expectations and requirements of internal and external customers and relates well to all kinds of people.- Organizes work and info in a well thought out manner to deliver on specific tasks and milestones to meet deadlines; can quickly sense roadblocks in accomplishing a goal and what it will take to eliminate these roadblocks while creating focus.- Possesses the ability to demonstrate a standard of excellence, enjoys challenges and is results driven.- Is highly motivated and demonstrates the ability to use his/her own initiative.- English is requirement / Bilingual - English & French considered an asset

CBM2

LI-VS1

.

  • Executive Administrative Assistant

    6 months ago

    Montréal, Canada African Caribbean Development and Prevention Network Full time

    **Overview**: The Executive Administrative Assistant will report directly to the Executive Director and the Director of Strategy and Communications and will be in charge of performing a broad range of administrative duties focused on enabling the efficiency and effectiveness of the ACDPN leadership team. This role also will have the responsibility of...

  • Executive/administrative Assistant

    7 months ago

    Montréal, Canada Itergy Full time

    **Executive/Administrative Assistant - French Description will follow** **Offices located downtown Montreal (McGill metro station) | Group insurance available from day 1 | Competitive salary and quarterly paid bonus** Itergy is seeking a bilingual and pro-active Executive/Administrative Assistant who is highly organized, a customer service oriented...

  • Executive/administrative Assistant

    7 months ago

    Montréal, Canada Itergy Full time

    **Executive/Administrative Assistant - French Description will follow** **Offices located downtown Montreal (McGill metro station) | Group insurance available from day 1 | Competitive salary and quarterly paid bonus** Itergy is seeking a bilingual and pro-active Executive/Administrative Assistant who is highly organized, a customer service oriented...

  • Executive Administrative Assistant

    6 months ago

    Montréal, Canada Commoneo LLC Full time

    Description: Part time Executive Administrative Assistant role, 3 days per week, Tues/Wed/Thurs and must be onsite in downtown Montreal. Large enterprise company enterprise executive administrative assistance preferred. Office Coordinator skills and qualifications - Excellent written and verbal communication skills - **Must be bilingual...

  • Executive Assistant

    7 months ago

    Montréal, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** Pomerleau is recognized as one of Canada’s leaders in the construction industry, in the institutional, commercial, industrial and civil engineering sectors. Clients benefit from our expertise as general contractor, construction manager, project manager and design-builder. Pomerleau believes in delivering...

  • Executive Assistant

    8 months ago

    Montréal, Canada The Nature Conservancy of Canada Full time

    The Executive Assistant is mainly operational/administrative and provides administrative support to the Quebec Regional Vice-president, the middle managers team and the Regional Board of Directors. The position will support the key members of the management team with their administrative duties and increase their ability to focus on delivering fundraising...

  • Executive Assistant

    7 months ago

    Montréal, Canada Mikros Animation Full time

    **Company Description** Mikros Animation is a global CGI animation creative studio. Providing filmmakers with top-tier animation and CGI services through a complete range of front and back-end creative services to bring unforgettable and stylized stories to life in every format, for every platform. We provide end-to-end animation services, uniting...

  • Executive Assistant

    6 months ago

    Montréal, Canada Quadbridge Inc Full time

    **Job: Executive Assistant** **About Quadbridge**: Quadbridge is one of the fastest-growing tech companies in Canada. - **Our Why. Our purpose**: We exist to drive success through technology. - **What we do**: We deliver scalable technology solutions with agility and responsiveness. - **Our office**: Our modern office is based in Montreal, across from the...

  • Executive Assistant

    7 months ago

    Montréal, Canada CIMA+ Full time

    **Job Description** Mission** The Executive Assistant will be responsible for various administrative aspects and will be responsible for assisting the vice-presidency for the Transportation sector. The Executive Assistant will also be responsible for document management, quality control and administrative correspondence. We offer a flexible hybrid working...

  • Executive Assistant

    6 months ago

    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    6 months ago

    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    6 months ago

    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world's preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    7 months ago

    Montréal, Canada CIMA+ Full time

    **Company Description** Welcome to a place where people are at the heart of everything we do.** Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects. We are a firm 100% owned by its employees and we value...

  • Executive Assistant

    6 months ago

    Montréal, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...

  • Executive Assistant

    6 months ago

    Montréal, Canada BFL CANADA Risk and Insurance Full time

    We offer more than a job, we offer a career! We support our employees to shape their career by encouraging continuing education and investing in training and development. We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. We inspire people to...

  • Executive Assistant

    7 months ago

    Montréal, Canada Metro Supply Chain Full time

    JOIN OUR TEAM Metro Supply Chain is a strategic supply chain solutions partner for some of the world’s fastest growing and most recognizable organizations. We advance our customers’ business through innovative, real-world solutions within a culture that supports our communities, protects our environment, and enables our team to thrive. Managing 14...

  • Executive Assistant

    3 months ago

    Montréal, QC, Canada Les Casques Blancs Full time

    **ABOUT Les Casques Blancs / THE WHITE HELMETS** Les Casques Blancs (CB) is a not-for -profit organization based in Quebec, Canada. Its focus is to promote, develop and implement community-based, service-based, and recovery-oriented projects to improve the lives of civilians in conflict zones, particularly in Syria. It aims also to bolster the resilience of...

  • Executive Assistant

    7 months ago

    Montréal, Canada National Bank of Canada Full time

    A career as an executive assistant within the Customer Experience Center (CEC) team is about playing a pivotal role within the team. You will work closely with the first vice president to ensure smooth and effective management of daily activities. Your versatility, excellent organizational skills, and passion for teamwork will be invaluable assets in...

  • Executive Assistant

    6 months ago

    Montréal, Canada Stichting White Helmets Foundation Full time

    **ABOUT Les Casques Blancs / THE WHITE HELMETS** Les Casques Blancs (CB) is a not-for -profit organization based in Quebec, Canada. Its focus is to promote, develop and implement community-based, service-based, and recovery-oriented projects to improve the lives of civilians in conflict zones, particularly in Syria. It aims also to bolster the resilience of...

  • Executive Assistant

    6 months ago

    Montréal, Canada PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...