Executive Assistant

5 months ago

Montréal, Canada PCL Construction Full time

**The future you want is within reach.**

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of.

You could be part of a company that is 100% employee-owned, and that is expanding in Montreal and the Quebec market.

Here's how a Executive Assistant for our Montreal office contributes to our team:
**Responsibilities**:

- Develops and maintains well-organized filing system that permits easy reference and rapid retrieval of information.
- Promptly receives and screens incoming telephone calls to the district executives, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses and responds when appropriate.
- Greets all visitors, answers questions, and directs to meeting rooms, or connects them with staff members.
- Develops and maintains strong, customer-focused relationships with key stakeholders and decision makers.
- Organizes meetings and/or special events, including, negotiating, arranging for catering, locations, and distribution of information.
- Coordinates and prioritizes district executives calendar meetings and travel schedule. Arranges travel, hotel, and car reservations and prepares itinerary.
- Mentors and coach junior support staff.
- Demonstrates ability to work autonomously with confidence. Works effectively without constant and direct supervision or guidance.

**Qualifications**:

- High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
- 6 years of progressive experience as an administrative assistant, including a minimum of 3 years’ experience supporting senior-level managers and/or district executives.
- Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism.
- Self-management skills to plan, organize, and prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.
- Ability to act with discretion when handling confidential and privileged information.
- Ability to establish and maintain effective relationships with key stakeholders and decision makers.
- General construction knowledge is considered an asset. Understands terminology and processes when drafting correspondence.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Together, we can build success and a better future. Let’s get started

**Employee Status**:Regular Full-Time

**Company**:Construction PCL Inc.

**Primary Location**:Montréal, Quebec

**Job**:Executive Assistant

**Requisition**: 6187

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