Administrative Assistant, Apphon

3 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:174059
**Department/Program**:HEMOC, Research Services
**Location**: Halifax

**Type of Employment**:Temporary Hourly PT long-assignment (60% FTE) for 1 year x 1 position(s)
**Start Date**: February 2024
**Union Status**: Research, Management/Non Union Bargaining Unit
**Compensation**: $22.5622**:

- **$28.2023 /hour
**Closing Date**: February 07, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Accountable to the Executive Director, the APPHON/ROHPPA Administrative Assistant provides administrative support to the APPHON/ROHPPA Advisory Council, APPHON/ROHPPA committees, and staff.

**Responsibilities**:
The APPHON/ROHPPA Administrative Assistant:

- Formats, types, and up-dates APPHON/ROHPPA organizational policies and procedures, clinical practice guidelines, and other related documents (for example, contact lists).
- Assists in Research Ethics Submission
- Assists in maintaining Quality Indicators databases
- Assists the Conference Planning Committee in preparing information for dissemination at the conference.
- Assists with newsletter
- Disseminates APPHON/ROHPPA materials including but not limited to clinical practice guidelines and levels of care information.
- Assists with survey development
- Arranges meeting/meeting times for all working groups
- Making travel arrangements including booking and processing claims and expense recoveries, managing grant funds and coordinating payments and reimbursements, preparing bi-weekly payroll information, managing and ordering supplies, maintaining and reconciling financial accounts
- Assists with planning and organizing Levels of Care visits.
- Assists the Levels of Care Coordinator in consolidating information from each site visit including compilation and maintenance of updated resource documentation of health centres.
- Supports the APPHON/ROHPPA Executive Director in the development of the APPHON/ROHPPA newsletter and in the maintenance of the web site.
- Ensures the effective and efficient use of resources (human, fiscal, and material).
- Reports to the APPHON/ROHPPA Chair on a regular basis (as determined collaboratively with the Chair).
- Other duties as required.

**Hours of Work**:
Monday - Friday, 3 Days per week, flexible.

**Your Qualifications**:

- Completion of a recognized Secretarial/Office Administration diploma program/certificate course or Bachelor Degree with applicable expertise
- Experience with research/data and finance considered an asset
- Proven excellent interpersonal and communication skills.
- Ability to work with mínimal supervision.
- Computer competencies required.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

**_

  • Administrative Assistant

    2 days ago

    Halifax, Canada Acuity Counselling and Therapy Services Inc. Full time

    **Administrative Assistant** Acuity Counselling and Therapy Services is a multidisciplinary practice with a fast paced environment that is committed to providing timely mental health services to clients in need. We are looking to hire an Administrative Assistant to assist in running the front desk area at our clinic. **Key Responsibilities**: - Answer and...

  • Administrative Assistant

    6 days ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Mechanical Engineering **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S085-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...

  • Administrative Assistant

    6 days ago

    Halifax, Canada McDonnell Group, Inc. Full time

    MACDONNELL is looking for a junior to intermediate Administrative Assistant to support the daily duties of office administration along with administrative support for the national and international conferences and training programs.Details of the position are outlined below. Skill Requirements: Experience in administration and a fast paced office...

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Animal Science and Aquaculture **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S281-23 **Employee Group** - NSGEU Local 77 **Position Type** - Term **Duration of Contract (if applicable)** - One (1) year **Employment...

  • Administrative Assistant

    6 days ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Reporting to the Chief of Police, this position provides effective control, operation and executive assistance to the Office of the Chief of Police. The position assists the Chief of Police in the areas of communication, planning, report preparation and supervision of support staff. This highly confidential position requires excellent...

  • Administrative Assistant

    2 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2

  • Administrative Assistant

    4 weeks ago

    Halifax, Canada LifeWorks Full time

    Build a meaningful career At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people’s lives. The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve. Our innovative programs have a lasting...

  • Administrative Assistant

    7 days ago

    Halifax, Canada CBI Health Full time

    If your professional customer service skills are enhanced by a can-do attitude, this full time position would be a great opportunity to join the CBI Health. As an Administrative Assistant within CBI Health, Home Health Services, you will be the face and voice of this accredited, innovative community health care organization providing high-quality services in...

  • Administrative Assistant

    3 days ago

    Halifax, Canada The Diocese of Nova Scotia & Prince Edward Island Full time

    ADMINISTRATIVE ASSISTANT - _The Diocese of Nova Scotia & Prince Edward Island_ The Diocese of Nova Scotia and Prince Edward Island is part of the Anglican Church of Canada and is made up of Anglican parishes in communities throughout Nova Scotia and Prince Edward Island. Many parishes have congregations in multiple communities, both urban and rural. All of...

  • Administrative Assistant

    2 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administrative Assistant

    4 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July. A day in the...

  • Administrative Assistant

    3 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July. A day in the...

  • Administrative Assistant/bookkeeper

    3 days ago

    Halifax, Canada CEED - Centre for Entrepreneurship Education & Development Incorporated Full time

    **Job Title: Administrative Assistant/Bookkeeper** Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant/Bookkeeper will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and...

  • Administrative Assistant

    4 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for anAdministrative Assistantin the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administration & Bookkeeping Assistant

    2 days ago

    Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have experience using...

  • Administrative Assistant

    6 days ago

    Halifax, Canada Maritime Business College Full time

    Founded in 1899, Maritime Business College has provided advanced career training to thousands of students in Nova Scotia. The instructors at Maritime Business College are trained and experienced experts in the industry. Insightful classroom instruction is complemented by practical training. **Maritime Business College** is actively hiring an Administrative...

  • Administrative/project Assistant

    4 weeks ago

    Halifax, Canada Strum Consulting Full time

    **Who We Are**: Strum Consulting is a 100-person consulting company with diverse projects throughout Atlantic Canada. Strum provides engineering and environmental services for a range of clients in the fields of Renewable Energy, Land Development, Transportation, Contaminated Sites, and Commercial Developments. Strum Consulting, is presently expanding our...

  • Administrative Assistant

    3 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment? Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia. This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July. A day in the life: ...

  • Administrative Assistant

    5 days ago

    Halifax, Canada Agilus Work Solutions Full time

    Are you looking to gain additional administrative experience within a professional environment?Agilus is recruiting for an Administrative Assistant in the education sector in Halifax, Nova Scotia.This contract position runs from June 1, 2024 until January 31, 2025. Please note, there will be a 2 week shut down period in July.A day in the life:Preparing and...

  • Administration Assistant

    3 weeks ago

    Halifax, Canada MDP Careers Full time

    **UCCL Group**: **Administrative Assistant**: **UCCL Group** The UCCL Group is the franchisor for two national brands and is a long standing organization with over 30 years in the franchising industry. We currently have operations in six provinces throughout Canada and expect major expansion with one of our brands over the next several years. This is an...