Temporary Site Administrator

2 weeks ago

Fort McMurray, Canada Applus+ Full time

Company Bio:
Applus+ is a **global leader** in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a **trusted partner** who enhances the quality and safety of our clients’ assets and infrastructures while safeguarding their operations. We deliver this through our technical capabilities, **innovative approach, and our motivated team** who are committed to operational excellence.

Applus+ has achieved a significant global presence and a leading position in its target markets and regions. As a result, our teams have expanded with 19,000 professionals across the world, attracting the very best talent in the industry.

Together beyond standards.

Position Purpose:
The overall duty of this position is to provide temporary day-to-day administrative and project support both internal and external clients within quality assurance operations. The Temporary Site Administrator assists with a variety of standard office procedures including data entry, photocopying and collecting project specific documentation.

This position is on a temporary full-time basis. Due to the nature of this position there will be on-call and overtime requirements.

Duties and Responsibilities:

- Collect project related documentation and prepare document control.
- Update and maintain various documentation as required.
- Assist with the distribution of company supplies to project sites and Technicians.
- Maintains office supply inventory and orders supplies in a cost effective manner.
- Prepare purchase order requests.
- Coordinates all mail including arranging couriers when required.
- Manage and track the progress of tasks, processes and projects.
- Provide back up support for the quality assurance team.
- Adheres to organizational policies and procedures, including but not limited to Applus Code of Ethics and Confidentiality Agreements.
- Other duties may be assigned as deemed necessary.

Knowledge and Skills:

- Firmly adheres to the values and ethics of Applus Canada. Exhibits honesty, discretion, confidentiality, and sound judgment.
- Excellent customer service focus, ability to quickly build strong working relationships with business partners and colleagues.
- A sense of urgency, good attention to detail, excellent organizational and analytical skills, pragmatic, eager to learn.
- Strong verbal and written communication skills matched with the ability to negotiate and build relationships with key stakeholders.
- Adapt in a fast-paced environment with the ability to manage competing priorities and multi-task with mínimal supervision.
- Ability to problem solve including identifying issues and finding a resolution in a timely manner.
- Ability to excel in a team environment.

Education and Work Experience:

- Post-secondary education in Office Administration from an accredited College.
- 2-3 years’ experience in office administration.
- Previous experience at CNRL is required.
- Strong industry knowledge of NDE is an asset.
- Equivalent industry experience combined with other formal training and accreditations may be accepted.

Working Conditions:

- Required to work both inside and outside in heat/cold, wet/humid and dry/arid conditions in temperature extremes and inclement weather.
- Frequently required to use personal protective equipment to prevent exposure to hazardous materials in various working environments.
- Commonly exposed to walking on slippery or uneven surfaces.
- Occasionally required to work in noisy/loud working environments especially on project sites.
- Work outside of normal business hours will be occasionally required.
- Overtime required during the week and weekend with work volume.
- Ability to be flexible with work schedules and respond to requests without advance warning or notification.
- Occasional to frequent travel will be required within Canada.
- Working conditions will vary between project locations.

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