Site Administrator

2 weeks ago

Fort McMurray, Canada Fort McKay Group of Companies LP Full time

Summary:

Under the direction of the Site Manager, the Site Administrator  ensures that all work is being recorded and reported in a timely fashion, and that records of such are kept in an organized and easily traceable manner. They will also be responsible for processing day-to-day updates & transactions to support the broader payroll program, assist with pay submissions, prepare reports & reconciliations, and be a general knowledge resource and support for the Fort McKay Group of Companies. 

This is a safety-sensitive position that requires completion of pre-employment/pre-access testing.

Key Focuses:

  • Compiling, and entering data into billing and payroll system to create daily, weekly, bi-weekly, monthly invoicing as contractually required for multiple clients.   
  • Review and process day to day payroll transactions including, but not limited to, time entry, schedule change review and support payroll close checklist.  
  • Support payroll department to investigate and c orrect pay queries , adjust billing , and support time entry reconciliation in a timely manner .
  • Review and process day to day billing transactions in client system or excel as required.
  • Reconciling billing vs payroll to ensure we are not missing any billable hours and to ensure contractual compliance.
  • Tracking and reporting of non-billable hours by contract.
  • Third party billing, keeping track of all necessary items to be charged and third party invoices. 
  • Responsible for document control and filing.
  • Working closely with several internal parties such as Dispatch, Administrators, Supervision, Cost Analyst and Management to complete tasks
  • Submit daily force reports (DFR) to client as required .
  • Provide support to site manager as assigned and required , and support of any general administrative activities within the Department.
  • Schedule/Book Camp and Flights if required .
  • Process New hire set up in the Customer portal.
  • Perform any related and/or additional duties as assigned.
Knowledge and Skill Requirements:
  
  • Grade 12 Diploma/ GED Required
  • College Diploma in Business or Office Administration would be considered an asset.
  • Experience in Microsoft office suite applications, Excel and Outlook is required.
  • Experience in SAP, Maximum, CDMS, Field Glass and/or Ceridian is considered an asset.
  • Knowledge of payroll principles and practices.
  • Strong customer service skills with an ability to support internal and external clients.
  • Strong attention to detail with an exceptional level of accuracy.
  • Strong knowledge of Alberta Employment Standards.
  • Good analytical, problem solving, and critical thinking skills.
  • Effective communication and interpersonal skills, including good oral, written communication, and listening skills.
  • Ability to work independently and multitask, as well as work effectively in a team environment.
  • Current valid driver’s license, Class five (5) or better with clean drivers abstract  is required.
  • Valid CSO or BSO certification or combination of CSTS and OSSA is required.
  • Must be legally eligible to work in Canada.

This is a permanent position l ocated in Fort McMurray at FMGOC satellite office.  
Work schedule : 7 days on, 7 days off; days only.

Camp/flights available.

What we offer:

  • Highly competitive salaries
  • Safe working conditions
  • The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career
  • Work-life balance: We know our people have places to go, people to see and good times to have and we support that

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