Accounting and Procurement Administrator

6 months ago

London, Canada WinAir Full time

**Company Description**
AV-BASE Systems, Inc. (dba WinAir) is a proud developer and supporter of structurally integrated and cost-efficient maintenance and inventory control systems for over 30 years. With our head office in London, Ontario, we provide _WinAir_ software to over 250 operators (fixed
- and rotary-wing) worldwide.

Celebrating our 30th anniversary, WinAir was also recognized by the local business community during the London Chamber of Commerce Business Achievement Awards, as **_the winner of the Business of the Year award in the medium-sized category _**in 2018.

Would you like to become a part of an award-winning company that is growing more than ever? Do you thrive in a fast-paced environment? Are you looking for opportunities for growth in different job functions? Then, this might be the perfect opportunity for you

The Accounting and Procurement Administrator is primarily responsible for recording the company's financial transactions into Quickbooks Online and procuring goods and services depending on the company's needs. This position will report directly to the Director of Operations and Finance and be a valuable member of the Administration team, assisting colleagues with other administrative tasks as assigned.

**Primary Responsibilities**

The list below offers a broad overview of various administrative functions within the organization where an Administrator may be involved. Based on the internal workload and resource allocation, the Administrator will be assigned to focus mainly on specific functions in the Job Description document; however, the Administrator may be asked to perform additional duties in other areas based on the business needs.

**Accounting Administration**
- Collaborate with the company's outside accounting firm to ensure the smooth processing of accounts payable transactions.
- Create customer invoices, receive payments, and follow up with customers on inquiries and overdue accounts.
- Record employee expense reports.
- Keep financial spreadsheets up to date.

**Procurement**
- Research suppliers for goods and services
- Gather quotes, proposals, agreement terms, etc.
- Evaluate and negotiate contracts with vendors
- Manage profit and loss reporting on company purchases
- Monitor subscription services for price increases and usage and report findings

**Travel Administration Booking**
- Arrange travel reservations by organizing the company’s travel needs and procuring necessary documentation while staying within the travel budget.
- Monitor travel to notify staff of any disruptions to their travel and provide alternative arrangements if required (may involve flexing hours to accommodate)

**Office Administration - Backup**
- Other duties to assist colleagues upon request.

**Qualifications** Education & Training**
- Post-secondary education in accounting

**Experience**
- 3+ years of experience in accounting administration and procurement is preferred.

**Skills and Aptitudes**
- Solid computer skills in Microsoft Office Suite (Word, Excel, etc.)
- Experience with Quickbooks Online or another accounting system
- Excellent math skills are required
- Ability to work independently with mínimal supervision and ability to work flexible hours
- High organizational skills with attention to details
- Strong multi-tasking capability and time management skills
- Superb communication skills, both verbal and written

**Certification/Licenses**
- Bookkeeping or Accounting certification

**Environment and Physical**
- Work in a fast-paced environment with changing priorities
- Be able to sit for prolonged periods
- No travel required

**Location of position**
- Fully remote, must have reliable internet

**Additional Information** Why Work for Us?**

We offer a **competitive compensation package** based on experience and a proven track record of success relative to the deliverables of the role. Benefits offered at WinAir include extended healthcare, dental, EAP, RRSP matching, etc.

We are also proud to offer **a flexible work schedule, **including **"Summer Friday hours" **maximizing good work-life balance, different **social committee events**, and quarterly **Town Hall meetings** to foster teamwork and a strong, long-lasting work relationship.

Do you want to hear more about what we can offer? Why not check out our website and see what is available? We are hiring for different roles and would love to hear from qualified individuals like yourself

**To Apply

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