Graduate Awards Coordinator
2 weeks ago
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Student Management, Level A
Job Title
Graduate Awards Coordinator
Department
Graduate Student Services | Dean's Office | Faculty of Forestry
Compensation Range
$4,688.67 - $6,754.00 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
May 31, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students, and is essential to fostering an outstanding work environment. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career
Job Summary
Organizational Status
Reports to the Forestry Graduate Program Director. Independently communicates and works with the Associate Dean of Graduate & Postdoctoral Studies. Works with Dean's office staff and faculty, department administrators, students, Faculty of Graduate & Postdoctoral Studies, Enrolment Services, and Financial Services. Communicates with prospective graduate students, external funding and government agencies, and other outside organizations.
Work Performed
Management and oversight of award competitions - 75%
- Manages all aspects of numerous concurrent internal and external scholarship competitions to ensure best practices are followed in adjudicating and selecting scholarship nominees/recipients.
- Identifies students in financial crisis including evaluating documentation and working closely with the Director, Graduate Student Academic Services, advises on requests for emergency funding,
- Develops calendar of internal award competition deadlines that accommodates university and external deadlines, while also coordinating with the unit s non-award deadlines to manage workload of other staff.
- Under direction of the Associate Dean, invites faculty to serve on internal adjudication committees, ensuring appropriate mix of experience and disciplinary expertise; writes content of adjudicator invites and guide to best practices for adjudicators.
- Manages all internal adjudication committees.
- Writes and develops policies and procedures for new award administration, institutes and implements forms for new award competitions aligned with G+PS best practices. For endowed awards, works closely with the Faculty's Development team to ensure donor s intent is reflected in eligibility criteria.
- Serves as liaison with G+PS, proactively identifying how changes in awards and other funding policies will impact the unit s workflow and procedures, and planning appropriately.
- Researches and implements liaison initiatives between the Forestry Graduate Program unit and other campus units related to awards and funding.
- Based on outcomes of adjudication committee meetings, responsible for selection of nominees to university and external award competitions, preparing recommended files for submission and releasing competition results to students and faculty; responsible for generating or revising (depending on the competition) nomination letters on behalf of the Associate Dean.
- Based on outcomes of adjudication committee meetings, responsible for selection of internal award recipients, ensuring adherence to eligibility criteria and budgets. As necessary, reviews exceptional cases with the Director and Associate Dean. Notifies students of competition results.
Administration - 25%
- Manages all award recommendations and assignments; responsible for resolution of outstanding issues; works with G+PS and Enrolment Services staff as necessary to resolve errors.
- Develops and manages the annual review of student funding agreements. Evaluates existing processes and proposes streamlining and/or improvements.
- Analyzes financial information and monitors and reports expenditures for the unit s operating budget.
- Writes, develops and improves awards-related website content (e.g., dates and deadlines, award descriptions, and resource information).
- Develops a deep understanding and expert use of the unit s customized database that tracks all student records, academic progress and funding.
- Kudos / Atrium Screen notices for all Award Winners and any Forestry Grad student accomplishments
- Manages the Facul
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