Coordinator, Administration and Registration

6 months ago

Regina, Canada Saskatchewan Soccer Association Full time

We are looking for an energetic and dedicated individual who is passionate about the impact of sport in Saskatchewan.

SSA is a Mission driven organization that values integrity, inclusivity, and innovation. Come join our incredible staff and help continue to elevate soccer in Saskatchewan. We encourage any interested individual eligible to work in Canada to apply, even if they do not meet all the minimum requirements.

**KEY RESPONSIBILITIES**

**Registrar**
- The Coordinator, Administration & Registrar (CAR) will act as the registrar of the Association.
- Oversee registration, receipt of payment and reconciliation of fees for all SSA participants.
- Work with staff to design and implement the registration processes for all SSA participants and events.
- Support preparation of and maintain seasonal registration and statistical reports, develop standardized reporting processes as well as analyze and share relevant data.
- Provide information to support SSA budget projections related to member registration.
- Process Association memberships.
- Ensure the receipt and reconciliation of all membership fees.
- Receive payment and issue receipts via SMS for related membership and event fees and tax purposes.
- Facilitate membership transfer requests and travel permits.
- Enforce registration policy and deadline requirements and process late charges as applicable.
- Be knowledgeable of all SSA policy and practices so that they can be clearly communicated to members.

**Sport Management System (SMS)**
- SSA works with a centralized online registration and sport management system (SMS) in partnership with RAMP.
- Support the ongoing management of this web-based system working closely with RAMP, SSA staff and members to maximize its potential.
- Become knowledgeable in all aspects of RAMP for online registration of participants, and organizations.
- Obtain and process data for all participant reporting capabilities.
- Support development of RAMP internally to enhance the efficiency and increased capacity of staff through supportive online capabilities.
- De-bug and troubleshoot issues working to ensure a timely resolution.
- Document, educate and communicate frequently asked questions and best practices related to the SMS.
- Provide administrative support for communication and marketing strategies through the RAMP website.

**Financial**
- Act as the primary processor and problem solver to perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective, up-to-date, and accurate manner.
- Manage receipt and processing of payables and receivables: Manage bi-weekly accounts payable, Complete bi-weekly deposits and Follow up on outstanding accounts receivable.
- Verify that transactions comply with financial policies and procedures.
- Reconcile transactions with bank accounts.

**Reception**
- In partnership with Sask Sport, provides reception services for the tenants of Mosaic Stadium. The AMS is responsible for fulfilling these duties from the front desk on a Monday to Friday schedule from 8:30 am to 4:30pm.
- Support all aspects of general office operations.
- Answer telephone and direct inquiries to appropriate staff members.
- Greet and direct visitors of the Admin Centre at Mosaic Stadium.
- Perform general clerical duties including, but not limited to, copying, faxing, mailing, and filing.
- Complete bookings for Mosaic Stadium Boardroom.

**Relationship Building**
- With a focus on building “community” the AMS will be a first line of contact with SSA Member Organizations to support their participation in the SSA. The AMS is responsible to develop and maintain positive working relationships with SSA Members.
- Support the gathering of feedback from membership using various online mediums and be a contributor to the member and organizational development strategy.
- Keep SSA staff informed of relevant issues related to membership.

**QUALIFICATIONS**
- Degree or diploma in a related field (Computer Science, Sport/Recreation/Business Administration) and relevant work experience.
- Accounts receivable and payable processing background is an asset for this position, including reconciling income received and ensure all supporting documentation in place.
- Proven ability to work in a team environment in leadership, mentoring or support roles.
- Ability to function at a high level with multiple competing priorities and deadlines.
- SSA administrative staff are cross trained to support other areas; experience in communications and sport event management would be an asset in this role.
- Clean Criminal Record Check including the Vulnerable Sector.

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Shift availability:

- Day Shift (preferred)

Ability to Commute:

- Regina, SK S4T 1K1 (preferred)

Work Location:

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