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Admin Assistant
4 weeks ago
This position supports the Divisional Youth Secretary (DYS) and Divisional Youth team in its full complement of program offerings, events, and camping ministries. Specifically, this position will lead the registration process for Divisional events, activities, programs, and camps, which will require regular communication and coordination with local ministry units across British Columbia. This individual will provide administrative functions and support financial processes for the department, including two Divisional Camps.
**Hours**: 37.5 per week
**KEY RESPONSIBILITIES**:
- Oversees the creation and maintenance of databases, specifically for camper registration and for other program/events (ie CampBrain)
- Processes payments and accounts payable, including internal/external payments, and invoicing local ministry units regarding camp attendance, programs and events
- Drafts and types correspondence and proofs typing for accuracy, sorts and prioritizes typing assignments within general guidelines; researches and responds to difficult enquiries on behalf of the supervisor
- Performs general office duties, document and maintain filing (electronic and manual), photocopying, resolving routine inquiries for Youth Team
- Handles and ensures the protection of extremely confidential and sensitive files for employees, clients, and volunteers
- Drafts and prepares presentations, brochures, fliers, advertisements, invitations, and communication regarding camping programs and other events
- Works with DYS, Program and Camp Directors in developing and communicating registration information
- Supports local ministry units and individuals, as needed, to assist with Divisional program registrations
- Provides administrative support to the Divisional Headquarters (DHQ) office and Divisional Camps (Camp Mountainview and Camp Sunrise), as needed
- Some travel may be required
- Performs other duties, as assigned
**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education/Certifications**:
- Completion of up to two (2) years of community college in administration, office / business management, and/or equivalent
- (Business Administration) Community Administrative Assistant certification/designation
**Experience**:
- At least three years of prior related experience, including database development and management, handling accounts payable, senior administrative/secretarial experience, and preparation of digital content
**PREFERRED SKILLS/CAPABILITIES**:
- Experience in database development and management would be an asset
- Organized and skilled in collecting and compiling information and schedules centrally
- Strong communication skills, written and verbal, are essential
- Fast learner, able to learn and adapt to internal Salvation Army processes and systems
- Background check consent
- A clear vulnerable sector screening
- A clean driver abstract
- Completion of our online screening protocols, including Armatus/Praesidium Abuse Training and required Health and Safety training
Published
March 8, 2024
Location
Burnaby, BC
Job Type
Full-time
Ministry Unit/Dept:
Youth Department
Salary Range:
$19.38 to $24.23 per hour
Address:
103 - 3833 Henning Drive
Posting Expires:
March 24, 2024
Applications Accepted By:
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