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Office Administrator

7 months ago

Saskatoon, Canada Magna IV Engineering, Inc Full time

**Accountabilities**:

- Project Specific Administrative Support_
- Opening and updating projects in ERP (Deltek/ NetSuite)
- Manage scheduling needs and reports in FindMyShift
- Coordinate domestic and international travel arrangements (airfare, accommodations, car rentals etc)
- Assist with client’s site-specific onboarding requirements
- Customization of employee resumes to highlight specific project skills
- Handle internal inquiries requiring investigation and follow-up
- Create, format and edit various files including Microsoft Office and pdf documents
- Upkeep and filing of hard-copy safety and daily-use forms
- Deploy and compile client feedback surveys
- Assist in preparing quotes, reports, data books, construction packages, document review packages, tender packages and quotation documentation
- General Office Administrative Support_
- Answer, screen and transfer inbound calls and walk-ins to appropriate departments
- Arrange and distribute incoming and outgoing mail and courier deliveries
- Credit card reconciliation
- Assist new hires with department orientation and onboarding
- Oversee daily facilities of the office, including upkeep of supplies and stationary inventory
- Coordinate office and team building events
- Assist all office staff with administrative duties
- Collaborate with all Magna admins to create efficiencies and best practices
- Work on special projects such as developing business processes, procedures, manuals
- Provide back up support and vacation coverage to other regional offices

**Required Skills and Qualifications**:

- 2+ years of administrative experience
- Superior communication skills both oral and written
- Advanced knowledge of databases and ability to mine and analyze data (Excel, Query, Access)
- Strong analytical, prioritization and organizational skills
- Ability to work well in a team environment, developing relationships between multiple organizational areas
- Adaptable and willing to change proactively
- A positive, “can-do” attitude and client internal and external) focused approach
- Experience working in an Engineering, Field Services, or other professional environment would be an asset

**Benefits of working at Magna IV**:
***At Magna IV, we genuinely care about our people and we want to set you up for success with opportunities for career advancement both locally & nationally.

Our employees enjoy a competitive salary and benefits package that includes extensive health & dental coverage, Group RRSP program, social events and much more

If you value a workplace that promotes accountability, exemplifies client focus and never compromises integrity, then look for a career with us.