Office Administrator

3 months ago

Saskatoon, Canada Saskatchewan Conservation and Development Association Full time

JOB DESCRIPTION FOR THE POSITION OF

**OFFICE ADMINISTRATOR**

The Saskatchewan Conservation and Development Association Inc. (SCDA) requires a highly motivated Office Administrator to join our Saskatoon office's Agricultural Water Management (AWM) team. Your impact on our organization will be significant in several ways:
**Clerical**: You will maintain front office operations such as answering the phones, greeting office visitors, assisting with inquiries and requests, and keeping the office neat and presentable. You will assist in creating correspondence and reporting, photocopying, and other clerical duties as requested.

**Communication**: You will be an excellent communicator, regularly talking with SCDA members and assisting with reporting to the Water Security Agency (WSA) and other agencies as required. Familiarity with web page design and social media is an asset.

**Administration**: You will organize and ensure our organization's correspondence and documents are filed in place and up to date. You will ensure that our office and office equipment are maintained, supplied, and ready for fellow employees to complete their tasks.

**Agriculture**: You will understand agriculture well, furthering your ability to work with and assist in communicating with our SCDA members.

Ongoing professional development will be expected and offered to ensure your success.

**About Us**:
The Saskatchewan Conservation and Development Association Inc. (SCDA) is a not-for-profit membership corporation with over one hundred (100) Conservation and Development Area Authorities (CAAs) and thirteen (13) Watershed Association Boards (WAs) as part of our membership. Our organization works for our members and stakeholders to develop more efficient legislation, policies, and administrative systems that promote effective surface water management on Saskatchewan farmlands. The SCDA takes an active role in establishing a cooperative working relationship with each of these groups.

Part of your role will be to work with the AWM team, which is mandated to assist SCDA members in bringing new and existing members into compliance with WSA's Agricultural Water Management Strategy (AWMS).

**Position**:
Office Administrator

**Employment Type**:
Full-time

**Core Responsibilities**:

- Manage a busy environment and provide support to coworkers.
- Prioritize work and directives from multiple sources, i.e. Executive Director, Program Manager, Project Coordinator(s), Executive Administrator, and other staff.
- General reception duties, including answering the telephone, handling inquiries, and directing inquiries to appropriate personnel.
- General office duties, including using and maintaining office equipment, maintaining and ordering office supplies, and creating documents and reports.
- General clerical duties, including accurately recording and transcribing meeting minutes, digitally filing correspondence and documents, and maintaining electronic and hardcopy data.
- Internal and external reporting and database management.
- Assist in coordinating and attending meetings for internal and external stakeholders.
- Establish and maintain working relationships with SCDA members and stakeholders.
- Maintain company web page and social media platforms.
- Produce a monthly SCDA newsletter for stakeholders.
- Safety Officer.
- Deep clean the office, specifically remove the trash, restock supplies, empty the dishwasher, maintain the washroom weekly, and vacuum, sanitize, and dust all surfaces every other week.
- General office organization and team approach to general office upkeep.
- Other duties, as requested by the Executive Director and Program Manager.

**Skills and Qualifications**:

- Recognized office administration qualifications or equivalent experience
- Agricultural background
- Governance experience working with a Board is an asset
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite (i.e., Word, Excel, Outlook, PowerPoint, Teams, OneNote)
- Proficient in WordPress
- Critical thinking
- Prioritization
- Exceptional attention to detail and highly organized
- Self-starter
- Effective multitasker
- Social media awareness is an asset

**Working Conditions**:
The work of the Office Administrator is primarily in the Saskatoon office, while occasionally being required to travel within the city for SCDA events.

**Experience**:

- Reception/administration: minimum of three (3) years

**Compensation**:

- Negotiable with experience and education - the maximum starting rate for this position is $25.00 per hour.

**Benefits**:

- Employer Group Benefits plan, including Extended Health, Dental, Critical Illness, and Short and Long-term Disability, is available after the probationary period.

**Submission**:
Human Resources

Saskatchewan Conservation and Development Association Inc. (SCDA)

35-3815 Burron Avenue, Saskatoon, SK S7P 0E4

Only those applicants selected for an interview will be contacted.

**Job T

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