Accounts Payable Representative

2 weeks ago

Vaughan, Canada Ozz Group Full time

**THIS IS A 3 MONTH CONTRACT POSITION, IN OFFICE**

The Accounts Payable (A/P) Representative is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Representative will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support to facilitate daily bank reconciliations.

**Role and Responsibilities**
- Review invoices against purchase orders to ensure there are no overbillings.
- Investigate and resolve any discrepancies between invoice and purchase order with purchasing/AP Supervisor/Project Manager or Supplier.
- Notify supplier/project manager/purchasing of any discrepancies.
- Ensure all invoices are processed within standard turnaround times.
- Attach lot invoices with packing slips.
- Print month end cheques in a timely manner allotting proper timing for reviewing and signing
- Complete month end statement reconciliations and following up on any outstanding matters.
- Tracking of all invoices on hold.
- Process payment discounts where available.
- Follow up and resolve outstanding invoices, credit notes.
- Retrieve invoices as required.
- Maintain accounts payable files in accordance with department standards.
- All other duties as assigned.

**skills and qualifications**
- Bachelor's degree in Accounting, Finance, or Business Administration and three (3) years of experience, or an equivalent combination of education and experience.
- Three (3) years direct experience in an A/P capacity.
- Strong knowledge of payment regulations and fair credit practices.
- High level of organization skills (High volume environment).
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information.
- Able to perform moderate to complex account reconciliations.
- Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts.
- Basic knowledge of accounting systems, budgets, and internal controls.

**Key Competencies**
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- High level of proficiency with Microsoft Office productivity suite.

**Additional Notes**
- OZZ Electric is an equal opportunity employer and encourages women, Aboriginal and Indigenous persons, persons with disabilities and members of visible minorities to apply. Our goal is to hire individuals with diverse characteristics, backgrounds, and perspectives._
- All aspects of employment decisions at OZZ Electric are based on the needs of the business and job requirements as well as individual qualifications, without regard to gender, ethnic or national origin, sexual identity and orientation, age, _religion_ or disability._
- Our best asset is our people - and we are committed to creating a diverse and inclusive culture._
- We. Are. Powerful. Together._

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