Clerk

2 weeks ago

New Westminster, Canada Fraser Health Full time

Why Fraser Health?:
Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities.

Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care. Learn more.

**Position Details**:
We have an exciting opportunity as a
**Casual Clerk** to join our Community Access, Care and Transitions, Long Term Care and Assisted Living team at
**Queen’s Park Care Centre** located in
**New Westminster, BC.**

**Build on your career experience as you**:

- Provides secretarial and clerical support while performing word processing duties, data entry and maintaining client information, filing systems and ordering office supplies.
- Creates a variety of documents and compiles departmental statistical data producing summary reports.
- Performs general timekeeping functions, review timesheets and maintain schedules for program staff.

**Your qualifications include**:

- Grade 12
- Plus, Office Administration Certificate
- One years’ recent related experience.
- Minimum typing speed of 50 wpm.
- Knowledge of Medical Terminology.
- Exceptional communication & interpersonal skills.

Effective October 26, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

**Curious to learn what it’s like to work here?**

**Connect with us**

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.

Instagram | Facebook | LinkedIn | Twitter | TikTok

Detailed Overview: Participates as a member of the Access, Care and Transition team by performing a variety of clerical and secretarial duties such as performing word processing duties, data entry, gathering and compiling statistical information, processing and distributing documents, updating and maintaining client information, performing general timekeeping functions, performing reception duties, setting up and maintaining filing systems, and ordering office supplies. Responsibilities:

- Gathers and compiles information such as client information and statistics; produces summary reports. Tracks changes for a variety of program data such as client rates, processes and distributes a variety of information and reports, downloads, reviews and forwards reports and maintains current client information.
- Performs general record management duties such as setting up and maintaining filing systems for a variety of departmental files, correspondence and manuals; assembles files and record archives, conducts files searches, and distributes files.
- Performs general timekeeping functions such as tracking hours worked and reviewing timesheets for accuracy; maintains payroll records and schedules for program staff.
- Prepares various information/resource packages by updating, photocopying and collating packages for distribution to clients/families and others as required.
- Performs reception duties such as directing calls, receiving and relaying messages and responding to in person and telephone inquiries; provides routine program information; refers problems to Manager.
- Maintains supply levels and processes ordering for office supplies and equipment by following established procedures. Assists with general office equipment maintenance and informs of equipment/building maintenance and repair requirements.
- Receives, sorts, distributes and sends incoming and outgoing mail, faxes and internal correspondence; picks up/delivers supplies and materials, and signs for receipt of packages and shipments as necessary.
- Performs other related duties as assigned.

Qualifications:
**Education and Experience**

Grade 12, plus an Office Administration Certificate and one (1) year's recent, related experience or an equivalent combination of education, training and experience.

**Skills and Abilities**
- Ability to communicate effectively, both verbally and in writing.
- Ability to work independently and in cooperation with others.
- Ability to organize and prioritize.
- Ability to type at 50 wpm.
- Business writing skills.
- Knowledge of general office procedures.
- Ability to establish and maintain rapport with clients.
- Knowledge of medical terminology.
- Physical ability to perform the duties of the position.

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