Office/clinic Manager

7 months ago


Oakville, Canada Healthmax Physiotherapy Clinics Full time

As a leading team of healthcare professionals in the Greater Toronto Area and Toronto, HealthMax Physiotherapy Clinics’ corporate mission is to treat and educate members of the community, and help patients achieve optimal health. HealthMax strives to ease chronic pain and rehabilitate injuries for members of the Toronto community. We will always emphasize quality in every service we provide. Our group of registered and experienced health professionals work together to deliver the highest standard in healthcare services.

We are currently seeking a **Full-Time Office/Clinic Manager **to join our team at our **Oakville **clinic.

**Key Responsibilities**:

- Supervise and manage the daily operations of a multi-disciplinary clinic with a team of Chiropractors, Physiotherapist, Registered Massage Therapist, Acupuncturist, PTA, Aquatherapist and Receptionist
- Oversee the scheduling and co-ordination of patient appointments utilizing Universal software
- Ensure compliance with clinical and administrative policies and procedures is met
- Manage the electronic clinical records system and ensure accurate documentation
- Send MVA documents, including, OCF-18s, OCF-23s and OCF-3s to insurance adjusters on HCAI
- Send medical imaging reports to insurance adjusters for MVA files
- Complete the sending of clinical notes and records when requested
- Perform MVA billing
- Perform WSIB billing
- Correspond with legal representatives when indicated, such as, to seek and follow up on protection of accounts for MVA files, notify of account summaries for MVA files, etc.
- Assist with front desk reception duties when required

**Essential Requirements and Skills**:

- Dedicated, enthusiastic and great interpersonal skills
- Self-motivator with a proven track record of high performance
- Able to multi-task, prioritize and problem-solve effectively
- Excellent verbal and written communication skills
- Strong organizational and time management skills
- Able to handle confidential information
- Previous experience in a supervisory role in a multi-disciplinary clinic is preferred
- Previous experience utilizing Universal software is preferred
- Bachelor's degree in healthcare administration or related field is preferred

**What We Offer**:

- Competitive hourly compensation
- Exceptional staff and a welcoming atmosphere
- Team support and mentorship to assist with meeting your personal and professional goals

As an Office/Clinic Manager, you will play a vital role in ensuring the smooth operation of our clinic. If you are a dedicated individual that is looking for a challenging, yet, rewarding position, we encourage you to apply.

**Job Types**: Full-time, Permanent

**Salary**: $22.00-$25.00 per hour

Expected hours: 40 per week

Schedule:

- Monday to Friday

**Experience**:

- Office/Clinic Management: 2 years (required)
- MVA: 2 years (required)

Work Location: In person


  • Office Manager

    4 months ago


    Oakville, Canada Inside Health Clinic Full time

    Looking for an enthusiastic, well-organized office manager for our Naturopathic Clinic located in Oakville. The individual will work reception alongside naturopathic doctors, chiropractors and nurses and will be responsible at managing staff, marketing, and the office. **ROLE**: Giving clinic tours, answering phones, scheduling patients, invoicing, customer...

  • Medical Office Manager

    6 months ago


    Oakville, Canada Oakville Medical Clinic Full time

    Medical Office Manager Job Summary: Join our dynamic healthcare team in our brand new state of the art Oakville medical clinic. Our ground floor direct entry clinic is fully accessible with lots of natural light. Free ground parking available. Mandated cleanliness protocols in place. All staff at our clinic are vaccinated against COVID-19. We are seeking...

  • Clinic Manager

    3 weeks ago


    Oakville, Canada Healthmax Physiotherapy Clinics Full time

    As a leading team of healthcare professionals in the Greater Toronto Area and Toronto, HealthMax Physiotherapy Clinics’ corporate mission is to treat and educate members of the community, and help patients achieve optimal health. HealthMax strives to ease chronic pain and rehabilitate injuries for members of the Toronto community. We will always emphasize...

  • Clinic Manager

    7 months ago


    Oakville, Canada Healthmax Physiotherapy Clinics Full time

    As a leading team of healthcare professionals in the Greater Toronto Area and Toronto, HealthMax Physiotherapy Clinics’ corporate mission is to treat and educate members of the community, and help patients achieve optimal health. HealthMax strives to ease chronic pain and rehabilitate injuries for members of the Toronto community. We will always emphasize...


  • Oakville, Canada TRAFALGAR MEDICAL CLINIC Full time

    **Patient Coordinator/Medical Office Assistant Required for Immediate Hire** Wed & Fri as needed 3:30pm to 8:00pm / 1-2 days a week $17.00 to $18.00 starting wage We seek a friendly, organized, responsible and motivated medical office assistant (MOA) to join our after hours clinic team. **QUALIFICATIONS/SKILLS** - Switchboard 1-7 lines, Telus Practice...


  • Oakville, Canada Pediatric Clinic Full time

    Education: Other trades certificate or diplomaExperience: 2 years to less than 3 yearsWork settingHealth care institution, facility or clinicTasksGreet people and direct them to contacts or service areasProvide basic information to clients and the publicObtain and process information required to provide customer serviceOperate switchboard or telephone...


  • Oakville, Canada Pediatric Clinic Full time

    Education: Expérience: EducationOther trades certificate or diplomaWork settingHealth care institution, facility or clinicTasksGreet people and direct them to contacts or service areasProvide basic information to clients and the publicObtain and process information required to provide customer serviceOperate switchboard or telephone systemOrder office...

  • Clinic Director

    4 months ago


    Oakville, Canada GameDay Men's Health West Oakville Full time

    **Job Summary** We are seeking a dedicated Clinical Director to oversee our healthcare facility's operations and ensure the delivery of high-quality patient care. The Clinical Director will be responsible for managing staff, implementing policies, and maintaining regulatory compliance. **Responsibilities**: - Supervising clinical staff, including nurses...

  • Clinic Manager

    6 months ago


    Oakville, Canada GraceMed Full time

    **Transforming Lives, Leading Teams: Be Our Next Clinic Manager!** GraceMed is hiring a Clinic Manager** **to join our team in Oakville! GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, hormonal health services, and medical-grade skincare in multiple locations. Our purpose is to help a...

  • Clinic Manager

    2 weeks ago


    Oakville, Canada GraceMed Full time

    **Unleash Your Brilliance: Join GraceMed as Our Clinic Manager in Oakville!** GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, and medical-grade skincare in multiple locations. Our purpose is to help a growing number of patients realize their true self, whether through cosmetic surgery or...

  • Office Manager

    7 months ago


    Oakville, Canada GraceMed Full time

    **Transforming Lives, Leading Teams: Be Our Next Office Manager!** GraceMed is hiring an Office Manager to join our team in Oakville! GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, hormonal health services, and medical-grade skincare in multiple locations. Our purpose is to help a growing...

  • Office Manager

    6 months ago


    Oakville, Canada GraceMed Full time

    **Transforming Lives, Leading Teams: Be Our Next Office Manager!** GraceMed is hiring an Office Manager to join our team in Oakville! GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, hormonal health services, and medical-grade skincare in multiple locations. Our purpose is to help a growing...


  • Oakville, Canada Ironoak Medical Clinic Full time

    Join our team in our band-new, ground floor family medical practice in Joshua Creek, Oakville, close to HWY 403. We are looking for a friendly, reliable, and motivated individual for full-time or part-time office administrator/receptionist. Our office is a fully-accessible, direct entry clinic with lots of natural sunlight. Lots of free parking. Close to...

  • Office Manager

    6 months ago


    Oakville, Canada Palermo Plus Physiotherapy and Wellness Centre Full time

    Duties and responsibilities include, but not limited to: - Oversee billing and collections to third party insurers, MVA & WSIB. - Managing clinic stock and ordering clinic and office supplies - Basic IT troubleshooting - AR reconciliation - Management of complaints or other day to day issues as they arise - Developing positive and professional relationships...


  • Oakville, Canada Human Integrity HR Full time

    Great Opportunity for Growth - Spectacular Compensations and Benefits - Work in beauitful clinic locations with state of the art technology **Job Title**:Operations Manager (Diagnostic Medical Imaging & Specialist Clinics) **Location**:West GTA & Hamilton Area **Salary Range**: $70K-90K annually based on experience **About Us**: Human Integrity HR is a...


  • Oakville, Canada West Oak Medical Clinic Full time

    Initiate and maintain patient communications during registration, triaging and follow-ups - Handle and answer external as well as internal phone calls with appropriate delegation and follow-up - Manage physician schedules, booking consults, billing and maintaining efficient flow of patient registration - Ensure required forms are properly filled, distributed...


  • Oakville, Canada West Oak Medical Clinic Full time

    Initiate and maintain patient communications during registration, triaging and follow-ups - Handle and answer external as well as internal phone calls with appropriate delegation and follow-up - Manage physician schedules, booking consults, billing and maintaining efficient flow of patient registration - Ensure required forms are properly filled, distributed...


  • Oakville, Ontario, Canada Johann Full time

    Gain valuable experience in a clinical setting with Johann Clinic in Lorne Park, Mississauga. We are seeking a volunteer front desk or medical office assistant to support our team during clinic operation hours (day or evening shifts available).About the RoleThis is an excellent opportunity for motivated students looking to gain hands-on experience in a...

  • Front Office Manager

    6 months ago


    Oakville, Canada La Vie Executive Health Center Full time

    La Vie Medical is looking for an experienced, career-minded office manager. We require a positive, team-oriented manager to set and meet goals and to ensure that every member of the team is delivering in accordance with the high standards of the companies defined goals. The Office Manager shall be responsible for planning and overseeing all administrative...


  • Oakville, Canada Upper Middle Family & Walk in Clinic Full time

    Scheduling patients Pre-visit: height & weight. COVID safety and cleaning protocols. EMR experience - **Accuro preferred.** Excellent problem resolution skills. Professional rapport with patients and colleagues. Part time with weekend availability (Saturdays) might be required. Anticipated start date **:ASAP**. Answering phones, scheduling...